Administrative Assistant: Project Coordination & Support

GHD; Decatur (AL); On-site; USD 40,000 - 55,000; Full time

Job summary

GHD is seeking an Administrative Assistant to support the Nashville, TN or Decatur, AL offices. You will format and assemble client-ready documents, coordinate project logistics, and help with office culture and onboarding, enabling smooth operations.

The role requires strong English skills, independence, and multitasking ability, with experience in MS Office and Adobe. A Grade 12 diploma and 1–5 years of admin experience are expected, with some flexibility in hours.

Qualifications

• Grade 12 diploma; secretarial certificate/diploma considered an asset.
• Minimum 1–5 years previous work experience in an administrative support role.
• Ability to carry out tasks independently; working with reports, tables, letters, memos and Adobe.
• Advanced knowledge of Microsoft Office: Word, Excel, PowerPoint, Acrobat Writer.
• Strong command of English: written and verbal.
• Independently driven with ability to make decisions on document production.
• Effective problem-solving skills.
• Excellent prioritization and multi-tasking skills.
• Some flexibility regarding work hours.

Responsibilities

• Formatting and assembling deliverables (client-ready documents).
• Assisting with project logistics (schedule preparation, notifications, vendor coordination).
• Scanning, filing, and compiling field files and data.
• Helping coordinate office events (lunches, dinners, meetings, etc.).
• Supporting onboarding and welcoming new staff.
• Assisting with internal office communications and calendars.

Skills

Independent work

Problem solving

Prioritization

Multi-tasking

English proficiency

Education

Grade 12 diploma

Secretarial certificate/diploma

Tools

MS Word

MS Excel

MS PowerPoint

Adobe Acrobat

Job description

GHD is seeking an Administrative Assistant to support the Nashville, TN or Decatur, AL offices. You will format and assemble client-ready documents, coordinate project logistics, and help with office culture and onboarding, enabling smooth operations.

The role requires strong English skills, independence, and multitasking ability, with experience in MS Office and Adobe. A Grade 12 diploma and 1–5 years of admin experience are expected, with some flexibility in hours.