Administrative Assistant

GHD; Decatur (AL); On-site; USD 40,000 - 55,000; Full time

Job summary

GHD is seeking an Administrative Assistant to support the Nashville, TN or Decatur, AL offices. You will format and assemble client-ready documents, coordinate project logistics, and help with office culture and onboarding, enabling smooth operations.

The role requires strong English skills, independence, and multitasking ability, with experience in MS Office and Adobe. A Grade 12 diploma and 1–5 years of admin experience are expected, with some flexibility in hours.

Qualifications

• Grade 12 diploma; secretarial certificate/diploma considered an asset.
• Minimum 1–5 years previous work experience in an administrative support role.
• Ability to carry out tasks independently; working with reports, tables, letters, memos and Adobe.
• Advanced knowledge of Microsoft Office: Word, Excel, PowerPoint, Acrobat Writer.
• Strong command of English: written and verbal.
• Independently driven with ability to make decisions on document production.
• Effective problem-solving skills.
• Excellent prioritization and multi-tasking skills.
• Some flexibility regarding work hours.

Responsibilities

• Formatting and assembling deliverables (client-ready documents).
• Assisting with project logistics (schedule preparation, notifications, vendor coordination).
• Scanning, filing, and compiling field files and data.
• Helping coordinate office events (lunches, dinners, meetings, etc.).
• Supporting onboarding and welcoming new staff.
• Assisting with internal office communications and calendars.

Skills

Independent work

Problem solving

Prioritization

Multi-tasking

English proficiency

Education

Grade 12 diploma

Secretarial certificate/diploma

Tools

MS Word

MS Excel

MS PowerPoint

Adobe Acrobat

Job description

Job Description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. We are currently looking for an Administrative Assistant to join our Nashville, TN or Decatur, AL office.

Job description details:

Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you. With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programs to accelerate your growth. Come and see where your career can take you and the impact your commitment can make.

Let’s solve the big problems together.

Project Coordination

• Formatting and assembling deliverables (client-ready documents)
• Assisting with project logistics (schedule preparation, notifications, vendor coordination)
• Scanning, filing, and compiling field files and data

Office & Culture Support (as needed)

• Helping coordinate office events (lunches, dinners, meetings, etc.)
• Supporting onboarding and welcoming new staff
• Assisting with internal office communications and calendars

Skills, Experience and Competencies

• Grade 12 diploma; secretarial certificate/diploma considered an asset.
• Minimum 1-5 years previous work experience in an administrative support role.
• Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos and Adobe.
• Advanced knowledge of Microsoft Office (Word, Excel, Power Point, Acrobat Writer).
• Strong command of the English language, grammar, written and verbal, is required.
• Independently driven with the ability to make independent decisions on various aspects of document production.
• Effective problem-solving skills.
• Excellent prioritization and multi-tasking skills are required.
• Some flexibility regarding work hours, may be required from time to time.

Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way. We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact. See where your commitment could take you with GHD.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.