Administrative Assistant - Principal Secretary at BJHS

ServingSchools; Brunswick (ME); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

Brunswick School Department is seeking a front office administrative assistant in Brunswick, Maine. This 40-hour-a-week, year-round role handles purchase orders, requisitions, time card monitoring, and yearly budget preparation, among other duties.

The position starts mid to late January with training time built in with the current administrative assistant, and requires independent work with confidentiality and professional discretion.

Formación

• Graduation from an accredited high school, preferably supplemented by college-level training in business or public administration, and considerable experience in progressively responsible secretarial work.

Responsabilidades

• Perform office duties requiring judgment in accordance with established policies and regulations.
• Manage purchase orders, requisitions, time card monitoring, and budget preparation.

Conocimientos

Office software

Time management

Interpersonal skills

Policy awareness

Educación

High School Diploma

Public administration coursework

Herramientas

Microsoft Office

Word

Excel

Descripción del empleo

Brunswick Junior High School is looking for a front office administrative assistant. This is a 40-hour-a-week, year-round position. This position is responsible for purchase orders, requisitions, time card monitoring, and the yearly budget preparation, among other responsibilities. See below for further detail.

This position is set to start mid to late January, with training time built in with the current administrative assistant.

Overview Of The Role

Independently perform office duties requiring judgment in making decisions in accordance with established policies, practices, controlling laws, and regulations. Develop and refine work routines, requiring carrying the work to completion with considerable independence of action.

DUTIES And RESPONSIBILITIES

• Extensive knowledge of modern office practices, procedures, and machines, and of business English, spelling, and arithmetic.
• Skill in using computers and a wide range of software programs.
• Some knowledge of the basic principles of governmental administration.
• Good judgment in making decisions, recognizing established precedents, and resourcefulness in meeting new problems.
• Ability to handle routine administrative detail independently, including the composition of letters and memoranda without dictation.
• Ability to establish and maintain cooperative working relationships with other employees, municipal officers and the public.
• Interprets administrative decisions and policies as explained by superior, relieves the administrator of clerical detail and minor administrative matters, and relays orders and instructions as directed.
• Examines, checks, and verifies statistical and other reports for completeness, propriety, adequacy, and accuracy of computations; determines conformity to established requirements and follows up discrepancies discovered.
• Prepares specifications and contracts, letters, memoranda, forms and other materials from copy or rough draft and assists in the preparation of budget estimates.
• Receives callers with questions, sometimes involving complaints of a delicate nature, and connects callers with the appropriate school personnel.
• Keeps appointment records and gives information to the public or to town officials or employees.
• Performs related work as assigned.
• Maintains confidentiality related to all aspects of student performance and written or oral records.
• Demonstrates respect for the human rights of students.
• Meets and follows all laws and regulations at both the state and federal levels.
• Follows health and safety procedures established by the district.
• Arrives and departs punctually and notifies appropriate personnel about absences and coverage.
• Demonstrates dependability, integrity, and other ethical standards.
• Follows the chain of command for various administrative procedures for students, programs, or personal concerns.

Qualifications

• Graduation from an accredited high school, preferably supplemented by college-level training in business or public administration, and considerable experience in progressively responsible secretarial work.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The Brunswick School Department does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Applications will be reviewed through 11/16/2026. If the position is not filled, it will be reposted and will remain open until a qualified applicant is found.