Human Resources Coordinator

Brunswick School Department; Brunswick (ME); On-site; USD 102,181,000 - 109,286,000; Full time

Job summary

The Brunswick School Department is seeking a Human Resources Coordinator to join our Central Office in Brunswick, Maine. This full-year, 8-hour-per-day position supports staff across the district and reports to the Director of Personnel & Finance.

The role handles personnel files, employment applications, new-hire orientation, payroll, taxes, and benefits, working with the finance team. Compensation ranges from $35.66-$38.14 per hour, with benefits and training beginning in January 2027.

Qualifications

• Minimum of Associates Degree or two years’ work related experience.
• Valid background check and CHRC through the Department of Education
• Computer skills: data entry, word processing, database, spreadsheets, google suite.
• Tyler Technologies- School ERP Pro financial software experience preferred.
• Knowledge of general office practices, procedures, and ability to handle sensitive and confidential information.
• Pleasant and efficient communication skills
• Possess good public relations skills.
• Ability to work in a team environment.

Responsibilities

• Develops and maintains files on personnel and other aspects of Brunswick School Department operation.
• Processes employment applications, post vacancy notices, website postings, receives and processes application materials.
• Conducts "new hire" orientation by distributing and processing all new hire paperwork pertaining to payroll, taxes, and benefits.
• Works closely with Payroll Coordinator and other finance office personnel.
• Updates and maintains NEO staff requirements.
• Processes Request for Leave forms for all staff for Superintendent's approval.
• Coordinates COBRA benefits for employees when appropriate.
• Processes and maintains all FMLA and PFML requests, reports, letters, logs, etc.
• Maintains substitute records
• Completes all necessary state and federal reporting requirements as required (NEO, MEPERS, OSHA, ACA, etc)
• Maintains, posts, and distributes seniority lists for teachers and support personnel.
• Prepares and disseminates annual wage agreements, contracts, and reasonable assurances for appropriate staff.
• Maintains current certification information for all professional personnel, authorization information for support personnel, and corresponds with Certification Committee and the Department of Education's Office of Certification staff on such matters.
• Orders and maintains background checks for potential and current employees.
• Maintains current contracted service providers listing for CHRC compliance.
• Keeps informed of all benefit and legal changes in regards to employees.
• Works cooperatively as a team member within the Central Office.
• Performs functions as requested by the supervisor and by the demands of the position.
• Keeps Director of Personnel & Finance informed of any significant areas of concern.
• Maintains confidentiality about all aspects of administrative work.
• Meets and follows all laws and regulations at both the State and Federal levels.
• Follows health and safety procedures established by the district.
• Arrives and departs punctually, notifying appropriate personnel about absences and coverage
• Demonstrates loyalty, dependability, integrity, and other ethical standards.
• Observe all Board and school policies.

Skills

Data entry

Word processing

Database

Spreadsheets

Google Suite

Confidential information

Public relations

Teamwork

Communication skills

Education

Associates Degree or 2 years experience

Tools

Tyler Technologies Pro ERP

Job description

Human Resources Coordinator

Brunswick School Department Central Office - Brunswick, Maine Open in Google Maps

This job is also posted in Brunswick School Department

Job Details

Job ID: 5956418

Application Deadline: Nov 01, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Yesterday

Starting Date: Jan 4, 2027

Job Description

The Brunswick School Department is looking for a qualified individual to join our fantastic Business Office. The Human Resources Coordinator is one of two positions working directly within the HR Department, supporting staffemployed by ourpublic school system. We currently have approximately 500 permanent employeesand 200 temporary employees. Please check out our website for more information about our wonderful district, as well as the compensation package provided to Administrative Support Personnel.

www.brunswicksd.org

The position is a full year, 8 hour/ day position, with competitive wages and benefits. Pay ranges from $35.66-$38.14/ hour based upon HR experience.

We anticipate the position to begin in early January, with training available.

DUTIES and RESPONSIBILITIES:

• Develops and maintains files on personnel and other aspects of Brunswick School Department operation.
• Processes employment applications, post vacancy notices, website postings, receives and processes application materials,.
• Conducts "new hire" orientation by distributing and processing all new hire paperwork pertaining to payroll, taxes, and benefits.
• Works closely with Payroll Coordinator and other finance office personnel.
• Updates and maintains NEO staff requirements.
• Processes Request for Leave forms for all staff for Superintendent's approval.
• Manages the worker's compensation claim process; processes OSHA compliance reports and mandatory postings.
• Coordinates COBRA benefits for employees when appropriate.
• Processes and maintains all FMLA and PFML requests, reports, letters, logs, etc.
• Maintains substitute records
• Completes all necessary state and federal reporting requirements as required (NEO, MEPERS, OSHA, ACA, etc)
• Maintains, posts, and distributes seniority lists for teachers and support personnel.
• Prepares and disseminates annual wage agreements, contracts, and reasonable assurances for appropriate staff.
• Maintains current certification information for all professional personnel, authorization information for support personnel, and corresponds with Certification Committee and the Department of Education's Office of Certification staff on such matters.
• Orders and maintains background checks for potential and current employees.
• Maintains current contracted service providers listing for CHRC compliance.
• Keeps informed of all benefit and legal changes in regards to employees.
• Works cooperatively as a team member within the Central Office.
• Performs functions as requested by the supervisor and by the demands of the position.
• Keeps Director of Personnel & Finance informed of any significant areas of concern.
• Maintains confidentiality about all aspects of administrative work.
• Meets and follows all laws and regulations at both the State and Federal levels.
• Follows health and safety procedures established by the district.
• Arrives and departs punctually, notifying appropriate personnel about absences and coverage
• Demonstrates loyalty, dependability, integrity, and other ethical standards.
• Observe all Board and school policies.

QUALIFICATIONS:

• Minimum of Associates Degree or two years’ work related experience.
• Valid background check and CHRC through the Department of Education
• Computer skills: data entry, word processing, database, spreadsheets, google suite.
• Tyler Technologies- School ERP Pro financial software experience preferred.
• Knowledge of general office practices, procedures, and ability to handle sensitive and confidential information.
• Pleasant and efficient communication skills
• Possess good public relations skills.
• Ability to work in a team environment.

The Brunswick School Department does not discriminate on the basis of race, age, color, ancestry or national origin, religion, sex, sexual orientation, genetic information, or physical or mental disability in admission to, access to, treatment in, or employment in its programs and activities.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dawn Blanchard , Director of Personnel & Finance
• Central Office
• Phone: [phone]
• Email: [e-mail]