Administrative Assistant — Payroll & Onboarding Support

ADP, Inc.; Pleasanton (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health

Vision

Life

401k

Job summary

The Facilities Group National is seeking an organized Administrative Assistant to support client services in Pleasanton, CA. You will handle a variety of clerical tasks and assist our operational teams with payroll, onboarding, and communications.

The role requires basic computer skills, the ability to work independently or in a team, and a preference for bilingual English/Spanish applicants. Full-time benefits include health, vision, life, and 401(k).

Qualifications

• High school diploma or GED required.
• Authorized to work in the U.S. (E-Verify).
• Bilingual English/Spanish preferred.
• Experience with payroll and onboarding helpful.
• Able to use MS Office.

Responsibilities

• Oversee payroll processing.
• Assist new hires with the application process.
• Assist with onboarding employees on their first day of work.
• Provide employee safety training.
• Guide team members through challenges in using ADP.
• Send emails and other communications as needed.
• Help with office documents as needed.
• Assist Site Manager with other duties as needed.
• Ability to manage time efficiently.
• Work well when supervisors are not present.
• Able to work independently or with a team.
• Knowledge of warehouse operations and cleaning procedures (Preferred).
• Familiar with tools used in daily warehouse work and how they function (Preferred).

Skills

Payroll processing

New hire onboarding

Employee safety training

Time management

MS Office

Bilingual English/Spanish

Teamwork

Independent work

Warehouse operations knowledge

Warehouse tools knowledge

Communication via email

Office documents

Education

High school diploma or GED

Tools

MS Office Suite (Outlook, Excel, Word, Teams)

Job description

The Facilities Group National is seeking an organized Administrative Assistant to support client services in Pleasanton, CA. You will handle a variety of clerical tasks and assist our operational teams with payroll, onboarding, and communications.

The role requires basic computer skills, the ability to work independently or in a team, and a preference for bilingual English/Spanish applicants. Full-time benefits include health, vision, life, and 401(k).