Administrative Assistant | Calendar, HR & Office Operations

Ultimate Staffing Services; Pleasanton (CA); On-site; USD 34,000 - 40,000; Full time

Job summary

Ultimate Staffing Services in Pleasanton, California, is seeking an Administrative Assistant to provide essential administrative and operational support and to serve as a key point of contact. The role involves managing schedules, coordinating meetings, and supporting internal teams with various administrative functions.

The ideal candidate has 2+ years of administrative experience, excellent communication and organizational skills, and the ability to handle multiple priorities in a fast-paced

Qualifications

• 2+ years of administrative support experience.
• Strong verbal and written communication skills
• Excellent organizational and time management abilities
• Ability to handle multiple priorities in a fast-paced environment
• High attention to detail and professionalism

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Prepare correspondence, reports, and presentations
• Maintain records, files, and confidential information
• Answer and direct phone calls and emails
• Coordinate office supplies, vendors, and facilities needs
• Assist with travel arrangements and expense reporting
• Support onboarding, recruiting, or HR-related administrative tasks as needed
• Organize meetings, events, and team activities
• Perform data entry and maintain accurate databases

Skills

Administrative support

Communication skills

Organization

Time management

Multitasking

Attention to detail

Education

Associate's or Bachelor's degree preferred

Tools

CRM/ATS systems

Job description

Administrative Assistant (JN -082026-429200) Pleasanton, California

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Salary: USD25 - USD29 per hour

Administrative Assistant

Position Summary
Provides administrative and operational support to ensure efficient day-to-day business operations. Serves as a key point of contact, manages schedules, coordinates meetings, and supports internal teams with various administrative functions.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Prepare correspondence, reports, and presentations
• Maintain records, files, and confidential information
• Answer and direct phone calls and emails
• Coordinate office supplies, vendors, and facilities needs
• Assist with travel arrangements and expense reporting
• Support onboarding, recruiting, or HR-related administrative tasks as needed
• Organize meetings, events, and team activities
• Perform data entry and maintain accurate databases

Qualifications

• 2+ years of administrative support experience
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Ability to handle multiple priorities in a fast-paced environment
• High attention to detail and professionalism

Preferred

• Experience with CRM or ATS systems
• Experience supporting multiple managers or departments
• Associate's or Bachelor's degree preferred

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