Administrative Assistant | Payroll, Front Desk & Office Ops

Wood Systems, Inc.; Tulsa, Northern (OK, KY); Hybrid; USD 23,000 - 28,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement plan with company matching

Paid time off

Employee discount on lumber

Professional development opportunities

Team-building events

Job summary

Mill Creek Lumber and Supply Company is looking for an organized Administrative Assistant to support daily operations in Tulsa. You will handle front desk tasks, customer and vendor support, invoicing, and general clerical duties to keep operations running smoothly.

The role requires attention to detail, ability to manage multiple tasks, and proficiency with office software. Growth opportunities and a collaborative work environment are highlighted benefits.

Qualifications

• High school diploma or equivalent; certification in office administration is a plus.
• Proven experience as an administrative assistant or similar role.
• Experience in basic accounting.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong attention to detail and accuracy, especially with numbers.
• Proficient in word processing, spreadsheets, and presentation tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work with all levels.

Responsibilities

• Front desk duties including answering phones and assisting walk-in customers.
• Set up new customers and enter invoicing in accounting software.
• Post all payments, make deposits, and prepare daily cash reports.
• Data entry and record keeping across multiple systems.
• Assist with communication: emails, memos, reports, and presentations.
• Provide administrative support to management, including calendar management and travel arrangements.
• Organize and maintain documents and coordinate meetings and events.

Skills

Excellent organizational

Time management

Attention to detail (numbers)

Interpersonal skills

Multitasking

Discretion & professionalism

Written & verbal communication

Office software (MS Office)

Education

High school diploma or equivalent

Office administration certification

Tools

Accounting software

MS Office

Job description

Mill Creek Lumber and Supply Company is looking for an organized Administrative Assistant to support daily operations in Tulsa. You will handle front desk tasks, customer and vendor support, invoicing, and general clerical duties to keep operations running smoothly.

The role requires attention to detail, ability to manage multiple tasks, and proficiency with office software. Growth opportunities and a collaborative work environment are highlighted benefits.