Administrative Operations Specialist

Wood Systems Inc; Tulsa (OK); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision

Paid time off

Professional development

Team events

Job summary

Mill Creek Lumber and Supply Company is seeking a highly organized Administrative Assistant to support day-to-day operations. This role includes front desk work, invoicing entry, data maintenance, and coordinating meetings and travel as needed.

You will prepare documents, manage communications, and assist with basic accounting tasks while maintaining confidentiality and professional standards in a manufacturing environment.

Qualifications

• High school diploma or equivalent is required; additional office admin training is a plus.
• Experience as an administrative assistant or in a similar role is preferred.
• Proficiency with MS Office (Word, Excel, PowerPoint) and basic accounting software.
• Excellent written and verbal communication; strong attention to detail and accuracy.

Responsibilities

• Front desk duties including answering phones and assisting walk-in customers.
• Set up new customer records and enter invoicing in accounting software.
• Assist with collections and maintain historical records of jobs.
• Manage calendars, meetings, travel arrangements, and prepare meeting materials.
• Draft and proofread emails, memos, and reports; prepare presentations and spreadsheets.
• Data entry and record-keeping; maintain organized filing systems.

Skills

Organizational skills

Time management

Communication skills

Discretion

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Mill Creek Lumber and Supply Company is seeking a highly organized Administrative Assistant to support day-to-day operations. This role includes front desk work, invoicing entry, data maintenance, and coordinating meetings and travel as needed.

You will prepare documents, manage communications, and assist with basic accounting tasks while maintaining confidentiality and professional standards in a manufacturing environment.