Administrative Assistant

Wood Systems, Inc.; Tulsa, Northern (OK, KY); Hybrid; USD 23,000 - 28,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement plan with company matching

Paid time off

Employee discount on lumber

Professional development opportunities

Team-building events

Job summary

Mill Creek Lumber and Supply Company is looking for an organized Administrative Assistant to support daily operations in Tulsa. You will handle front desk tasks, customer and vendor support, invoicing, and general clerical duties to keep operations running smoothly.

The role requires attention to detail, ability to manage multiple tasks, and proficiency with office software. Growth opportunities and a collaborative work environment are highlighted benefits.

Qualifications

• High school diploma or equivalent; certification in office administration is a plus.
• Proven experience as an administrative assistant or similar role.
• Experience in basic accounting.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong attention to detail and accuracy, especially with numbers.
• Proficient in word processing, spreadsheets, and presentation tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work with all levels.

Responsibilities

• Front desk duties including answering phones and assisting walk-in customers.
• Set up new customers and enter invoicing in accounting software.
• Post all payments, make deposits, and prepare daily cash reports.
• Data entry and record keeping across multiple systems.
• Assist with communication: emails, memos, reports, and presentations.
• Provide administrative support to management, including calendar management and travel arrangements.
• Organize and maintain documents and coordinate meetings and events.

Skills

Excellent organizational

Time management

Attention to detail (numbers)

Interpersonal skills

Multitasking

Discretion & professionalism

Written & verbal communication

Office software (MS Office)

Education

High school diploma or equivalent

Office administration certification

Tools

Accounting software

MS Office

Job description

Job DetailsJob Location: Wood Systems West - TULSA, OK 74107Position Type: Full TimeSalary Range: $17.00 - $20.00 HourlyJob Shift: 1st ShiftJob Category: Admin - Clerical

Mill Creek Lumber and Supply Company has been in business since 1934 and is a leading provider of quality lumber and building supplies, serving customers across the Midwest. We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will provide essential support to our organization by performing various administrative and clerical tasks. Your role will be instrumental in ensuring smooth day-to-day operations and efficient workflow within the company. This is an excellent opportunity to join a reputable company and contribute to our continued success while setting yourself up for limitless career growth and opportunities.

Help Us Build America!

Responsibilities:

• Help maintain a positive and welcoming work environment.
• Assist with customer and vendor support.
• Front desk responsibilities including answering phones and helping walk-in customers
• Setting up new customers and entering invoicing in accounting software
• Help with collection of balances on retail customers
• Maintaining historical records on all jobs
• Managing time/payroll with employees and export to corporate
• Posting all payments, making deposits and doing daily cash reports
• Perform general administrative duties: Carry out day-to-day administrative tasks, such as managing correspondence, answering phone calls, responding to emails, scheduling meetings, and maintaining office supplies.
• Organize and maintain documents: Create and maintain organized filing systems for physical and electronic documents. Ensure documents are accurately labeled, easily accessible, and stored securely.
• Coordinate meetings and events: Schedule appointments, meetings, and conferences, and make necessary arrangements, including reserving venues, coordinating travel, and preparing meeting materials.
• Assist with communication: Draft and proofread emails, memos, reports, and other documents. Prepare presentations and spreadsheets as required. Maintain professional and effective communication both internally and externally.
• Data entry and record keeping: Accurately enter data into relevant systems and databases. Maintain accurate records of various types, such as inventory, expenses, and contacts. Prepare reports and summaries based on collected data as needed.
• Handle confidential information: Maintain confidentiality and handle sensitive information with utmost discretion, adhering to relevant privacy regulations and company policies.
• Provide administrative support to management: Assist executives and managers with tasks, including calendar management, travel arrangements, expense reports, and preparing presentations.
• Collaborate with team members: Work closely with colleagues to ensure efficient coordination and support across different departments. Foster a positive and collaborative work environment.
• Other duties as assigned.

QualificationsQualifications and Skills:

• High school diploma or equivalent (additional education or certification in office administration or experience in manufacturing/construction is a plus).
• Proven experience as an administrative assistant or in a similar role.
• Proven experience in basic accounting
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy, specifically when dealing with numbers.
• Proficient in using office software, including word processing, spreadsheets, and presentation tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work well with individuals at all levels.
• Ability to handle multiple tasks and work well under pressure.
• Discretion and professionalism when handling confidential information.
• Flexibility and adaptability to changing priorities and tasks.

Benefits:

• Competitive salary based on experience and qualifications
• Comprehensive health, dental, and vision insurance plans
• Retirement savings plan with company matching
• Paid time off and vacation policy
• Employee discount program on lumber and building supplies
• Professional development opportunities and training programs
• Company-sponsored events and team-building activities
• Safe and supportive work environment
• Opportunity for growth and advancement within the company

Mill Creek Lumber and Supply Company is an equal opportunity employer and values diversity in the workplace. We actively encourage applicants from all backgrounds to apply!