Administrative Assistant

Wood Systems Inc; Tulsa (OK); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision

Paid time off

Professional development

Team events

Job summary

Mill Creek Lumber and Supply Company is seeking a highly organized Administrative Assistant to support day-to-day operations. This role includes front desk work, invoicing entry, data maintenance, and coordinating meetings and travel as needed.

You will prepare documents, manage communications, and assist with basic accounting tasks while maintaining confidentiality and professional standards in a manufacturing environment.

Qualifications

• High school diploma or equivalent is required; additional office admin training is a plus.
• Experience as an administrative assistant or in a similar role is preferred.
• Proficiency with MS Office (Word, Excel, PowerPoint) and basic accounting software.
• Excellent written and verbal communication; strong attention to detail and accuracy.

Responsibilities

• Front desk duties including answering phones and assisting walk-in customers.
• Set up new customer records and enter invoicing in accounting software.
• Assist with collections and maintain historical records of jobs.
• Manage calendars, meetings, travel arrangements, and prepare meeting materials.
• Draft and proofread emails, memos, and reports; prepare presentations and spreadsheets.
• Data entry and record-keeping; maintain organized filing systems.

Skills

Organizational skills

Time management

Communication skills

Discretion

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Mill Creek Lumber and Supply Company has been in business since 1934 and is a leading provider of quality lumber and building supplies, serving customers across the Midwest. We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will provide essential support to our organization by performing various administrative and clerical tasks. Your role will be instrumental in ensuring smooth day-to-day operations and efficient workflow within the company. This is an excellent opportunity to join a reputable company and contribute to our continued success while setting yourself up for limitless career growth and opportunities.Help Us Build America!Responsibilities:Help maintain a positive and welcoming work environment.Assist with customer and vendor support.Front desk responsibilities including answering phones and helping walk-in customersSetting up new customers and entering invoicing in accounting softwareHelp with collection of balances on retail customersMaintaining historical records on all jobsManaging time/payroll with employees and export to corporatePosting all payments, making deposits and doing daily cash reportsPerform general administrative duties: Carry out day-to-day administrative tasks, such as managing correspondence, answering phone calls, responding to emails, scheduling meetings, and maintaining office supplies.Organize and maintain documents: Create and maintain organized filing systems for physical and electronic documents. Ensure documents are accurately labeled, easily accessible, and stored securely.Coordinate meetings and events: Schedule appointments, meetings, and conferences, and make necessary arrangements, including reserving venues, coordinating travel, and preparing meeting materials.Assist with communication: Draft and proofread emails, memos, reports, and other documents. Prepare presentations and spreadsheets as required. Maintain professional and effective communication both internally and externally.Data entry and record keeping: Accurately enter data into relevant systems and databases. Maintain accurate records of various types, such as inventory, expenses, and contacts. Prepare reports and summaries based on collected data as needed.Handle confidential information: Maintain confidentiality and handle sensitive information with utmost discretion, adhering to relevant privacy regulations and company policies.Provide administrative support to management: Assist executives and managers with tasks, including calendar management, travel arrangements, expense reports, and preparing presentations.Collaborate with team members: Work closely with colleagues to ensure efficient coordination and support across different departments. Foster a positive and collaborative work environment.Other duties as assigned.Qualifications and Skills:High school diploma or equivalent (additional education or certification in office administration or experience in manufacturing/construction is a plus).Proven experience as an administrative assistant or in a similar role.Proven experience in basic accountingExcellent organizational and time management skills, with the ability to prioritize tasks effectively.Strong attention to detail and accuracy, specifically when dealing with numbers.Proficient in using office software, including word processing, spreadsheets, and presentation tools.Excellent written and verbal communication skills.Strong interpersonal skills and ability to work well with individuals at all levels.Ability to handle multiple tasks and work well under pressure.Discretion and professionalism when handling confidential information.Flexibility and adaptability to changing priorities and tasks.Benefits:Competitive salary based on experience and qualificationsComprehensive health, dental, and vision insurance plansRetirement savings plan with company matchingPaid time off and vacation policyEmployee discount program on lumber and building suppliesProfessional development opportunities and training programsCompany-sponsored events and team-building activitiesSafe and supportive work environmentOpportunity for growth and advancement within the companyIf you are a motivated individual with the requirements outlined above, we encourage you to APPLY TODAY!Mill Creek Lumber and Supply Company is an equal opportunity employer and values diversity in the workplace. We actively encourage applicants from all backgrounds to apply!