Office Manager

TIBBETTS LUMBER CO LLC; Town of Florida (NY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Short & Long Term Disability

401(k) plan

Vacation, Sick & Holiday pay

Health Savings Account

Job summary

Tibbetts Lumber Co. LLC is seeking a full-time Office Manager to oversee all administrative duties for the business unit and to manage the sales coordinator team.

The role includes coordinating workflow, supervising staff, providing training, and ensuring accurate data entry and reporting. Ideal candidates will have a high school diploma or GED and at least five years of administrative experience, with proficiency in Microsoft Office and basic accounting tools.

Qualifications

• High school diploma or GED required.
• Five years of administrative or related experience.
• Experience with accounting-related tasks preferred.
• Proficiency in Microsoft Office and basic accounting tools expected.

Responsibilities

• Coordinate workflow between units, vendors, and customers.
• Manage sales coordinator staff and oversee duties including quotes and delivery.
• Provide job training to coordinator staff as needed.
• Liaise between Outside Sales Reps and Coordinators as needed.
• Handle data entry and routine office correspondence.

Skills

Microsoft Office

Strong communication

Organizational skills

Multitasking

Problem solving

Attention to detail

Education

High school diploma or GED

Tools

Accounting software

Job description

Description

Tibbetts Lumber Co. LLC, a growing Lumber and Building Materials company, is seeking a full-time Office Manager. The Office Manger oversees all administrative duties for the business unit and manage the sales coordinator team as well.

Essential Duties and Responsibilities:

• Coordinate workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational processes
• Manage sales coordinator staff and oversee their duties related to ordering products, timely quoting, product delivery and providing excellent customer service
• Provide job training to coordinator staff as needed
• Act as a liaison between Outside Sales Representatives and Coordinators as needed
• Serve as a resource on all office policy, methods and procedures; perform data entry and retrieval functions
• Assist with the preparation of reports and perform various accounting, compliance, inventory, or HR related duties as requested
• Prepare routine correspondence, office forms and/or other business-related documents; handle incoming and outgoing mail and interoffice communications
• Perform office supply inventory and replenishment services
• Provide superior customer service to internal and external customers at all times
• All other duties as assigned

Experience Required:

• High school diploma or General Education Degree (GED)
• Five (5) years of administrative or related experience, or an equivalent combination of education and experience

Knowledge, Skills & Abilities:

• Strong knowledge of Microsoft Office & accounting type programs
• Good work ethic and passion to excel in the work environment
• Highly detailed with excellent organizational skills
• Fluent communication skills
• Ability to multi-task
• Efficient and effective problem-solving skills

Benefits:

Tibbetts Lumber offers an excellent benefits package to our employees including:

• Competitive wages
• Medical insurance
• Dental insurance
• Life insurance
• Short & Long Term Disability
• 401(k) plan
• Vacation, Sick & Holiday pay
• Health Savings Account

Legal Disclosures:

Tibbetts Lumber Co. LLC complies with all federal, state, and local laws prohibiting employment discrimination of any kind. Tibbetts Lumber Co. LLC is an at-will employer and can terminate its employment relationship at any time, with or without cause, and without notice.