Administrative Assistant - Pathology

Wexner Medical Center; Columbus (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Wexner Medical Center in Columbus, OH, seeks an Administrative Assistant to support 2–3 Vice Chairs in the Department of Pathology, handling clerical tasks with accuracy and discretion.

Responsibilities include calendar management, meeting logistics, travel arrangements, correspondence, minutes, reimbursements, and data gathering for grant proposals and publications; a background check may be required.

Qualifications

• High School diploma or GED required.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Responsibilities

• Assist 2-3 Vice Chairs with administrative tasks.
• Oversee and coordinate daily administrative activities in the Vice Chairs’ offices.
• Manage appointment calendars and schedule meetings, workshops, and lectures.
• Prepare correspondence and minutes; handle travel arrangements and reimbursements.
• Support grant proposals, manuscripts, and research reports preparation.
• Conduct data collection and prepare summary documents for strategic planning.

Skills

Administrative support

Calendar management

Meeting coordination

Travel arrangements

Written communication

Data entry

Education

High School diploma or GED

Job description

Position Summary

Administrative Assistant who serves as the assistant to 2-3 Vice Chairs in the Department of Pathology; provides administrative and clerical support to Vice Chairs, detects and resolves day to day issues in the Vice Chairs’ offices; oversees and coordinates daily administrative activities in the Vice Chairs’ offices; conveys directives and instructions; oversees and coordinates appointment calendars; coordinates, schedules and organizes meetings, workshops and lectures; ensures prompt and accurate written, verbal and electronic communications; plans and arranges meeting logistics; records and transcribes meeting minutes; independently composes correspondence and finalizes draft copies of correspondence; coordinates and makes travel arrangements; coordinates, prepares and submits reimbursement of expenses; tracks and monitors payment requests; assists with preparation of materials for lectures; collects and compiles administrative information and data for inclusion in grant proposals; assists with preparation of manuscripts, articles and research reports for publication and presentation; researches and compiles information and data as requested; prepares summary documents for Vice Chairs to aid in decision making and planning of strategic goals; assists with departmental data entry, filing, correspondence and other related administrative duties.

Job Requirements

High School diploma or GED. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Business Planning and Operations / Administrative Assistance - Individual Contributor - Technical - T3 Senior

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.