Administrative Assistant 2 - Surgery

Inside Higher Ed; Columbus (OH); On-site; USD 30,000 - 45,000; Full time

Job summary

A leading academic institution in Columbus is seeking an Administrative Assistant 2 to support patient care, academic, and research missions. The role involves performing various administrative tasks, managing appointments, and communicating with faculty and external organizations. A high school diploma and at least one year of relevant experience are required. This full-time position offers an opportunity to work in a dynamic environment with a focus on equal opportunity.

Qualifications

• 1 year of relevant experience required.
• 2-4 years of relevant experience preferred.

Responsibilities

• Performs a variety of administrative and secretarial tasks for assigned faculty, administrators, and programs.
• Drafts and prepares correspondence and reports.
• Answers phones and inquiries; serves as liaison.

Education

High School diploma or GED

Certification or vocational training may be preferred

Job description

Job Title: Administrative Assistant 2

Department: Medicine | Surgical Oncology

Overview

Be among the first applicants and apply to the Administrative Assistant 2 role within The Ohio State University. This position supports patient care, academic, and research missions by performing administrative and secretarial tasks for assigned faculty, administrators, and programs.

Responsibilities

• 50% Performs a variety of administrative and secretarial tasks for assigned faculty, administrators, and programs; coordinates and maintains appointment calendars; schedules meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses.
• 30% Drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with credentialing and promotion & tenure documents; updates CV and tracks CME documentation.
• 20% Answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Minimum Required Qualifications

• High School diploma or GED. Certification or vocational training may be preferred.
• 1 year of relevant experience required. 2-4 years of relevant experience preferred.

Additional Information

• Location: Doan Hall (0089)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.