Administrative Assistant (Part-time) -MS 129

Good Shepherd Services; New York, Northern (NY, KY); Hybrid; USD 23,000 - 32,000; Part time

Benefits offered by this job

Tuition Assistance

403 (B) Retirement Plan

Job summary

Good Shepherd Services is seeking an Administrative Assistant to support the Afterschool Program Director in Bronx, NY. This part-time role (18-20 hours/week, non-exempt) focuses on clerical tasks and data entry to support program staff.

Responsibilities include processing applications, attendance tracking, and coordinating with teachers and partners. The role requires a high school diploma, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma required; minimum one year of office experience.
• Strong organizational, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Exchange).
• Ability to interact positively and professionally with staff and external partners.

Responsibilities

• Disseminate and collect program applications; follow up with teachers, students, and parents.
• Create and distribute attendance sheets to instructors and partners.
• Collaborate with coordinators and program partners to ensure timely collection of attendance data.
• File and maintain all attendance, enrollment, and application forms.
• Enter student data into DYCD; compile, sort, and verify information for accuracy.
• Review and correct data entries; update and purge records as needed.
• Follow organizational policies and procedures; report any needed changes.
• Maintain confidentiality of student information.
• Attend mandatory GSS training sessions.
• Follow up with families of absent students via phone; maintain a call log.
• Perform general clerical tasks including filing, scanning, photocopying, and data entry.
• Assist with planning and execution of special program events.
• Perform other duties as assigned.

Skills

Strong organizational skills

Verbal and written communication

Education

High school diploma

Tools

Microsoft Office

Job description

Good Shepherd Services is an equal opportunity employer. We welcome prospective employees for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission.

Good Shepherd Services does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, military status or any other applicable protected classification, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance.

The Administrative Assistant will support the Afterschool Program Director by managing all administrative aspects and providing clerical support to program staff.

Reports to: Program Director
Location: MS129, 2055 Mapes Ave, Bronx, NY 10457

Hours: 18-20 hours/week (non-exempt)

Major Duties and Responsibilities

• Disseminate and collect program applications; follow up with teachers, students, and parents.
• Create and distribute attendance sheets to instructors and partners.
• Collaborate with coordinators and program partners to ensure timely collection of attendance data.
• File and maintain all attendance, enrollment, and application forms.
• Enter student data into DYCD; compile, sort, and verify information for accuracy.
• Review and correct data entries; update and purge records as needed.
• Follow organizational policies and procedures; report any needed changes.
• Maintain confidentiality of student information.
• Attend mandatory GSS training sessions.
• Follow up with families of absent students via phone; maintain a call log.
• Perform general clerical tasks including filing, scanning, photocopying, and data entry.
• Assist with planning and execution of special program events.
• Perform other duties as assigned.

Qualifications

• High school diploma required; minimum one year of office experience.
• Strong organizational, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Exchange).
• Ability to interact positively and professionally with staff and external partners.Commitment to a strength-based and/or youth development approach.

• Tuition Assistance 40+ Days of Paid Time Off
• Personal and Pet Insurance 403 (B) Retirement Plan