HR Administrator

Good Shepherd Services; New York (NY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Tuition Assistance & 40+ Days PTO

Personal and Pet Insurance 403(b) Plan

Job summary

Good Shepherd Services is seeking an HR Administrator to provide administrative and project support to the Human Resources Department, while assisting with employee inquiries. Reports to the Assistant Director, Employee Relations. Location: 305 7th Avenue, New York, NY 10001. Hours: 35 per week, Non-Exempt.

The role covers onboarding, clearance coordination, ADP reporting, audits, and file management. Bachelor’s degree preferred; strong MS Office skills and meticulous organization are essential.

Qualifications

• Bachelor’s degree preferred; High School Diploma required.
• Knowledge of ADP and Clear Co is preferred.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Excellent spelling and grammar; familiarity with business protocols.
• Attention to detail and strong organization.

Responsibilities

• Manage Learning to Work onboarding and serve as the main contact to Internship Coordinators.
• Schedule candidates for required pre-employment clearances and monitor clearance databases.
• Prepare monthly clearance reports and maintain various funder/government clearance databases; enter clearance information in ADP.
• Process monthly ADP reports for Medicaid, SSDI, SOR and PETS reviews.
• Review monthly professional licenses for expiration dates and follow up as needed.
• Review out-of-state residency in past five years for residential program hires/rehire and transfers under The Family First Prevention Services Act.
• Assist with reconciling credit card statements for Finance Department.
• Assist with agency audits by preparing personnel files and ensuring documents are on hand.
• Schedule annual TB/Medical clearances based on program requirements.
• Provide admin and project support to HR, including creating employment IDs, data-entry and distribution of mail.
• Liaise with Facilities, Purchasing and IT regarding equipment, repairs and supply orders.
• Perform other duties as assigned.

Skills

ADP

Clear Co

Microsoft Word

Microsoft Excel

PowerPoint

Attention to detail

Organization

Interpersonal skills

Customer service mindset

Multitasking

Education

Bachelor’s degree preferred

High School Diploma required

Tools

ADP

Clear Co

Microsoft Office

Job description

Good Shepherd Services is an equal opportunity employer. We welcome prospective employees for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission.

Good Shepherd Services does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, military status or any other applicable protected classification, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance.

The HR Administrator is responsible for providing administrative and project support to the Human Resources Department, while assisting with employee inquiries.

Reports to: Assistant Director, Employee Relations

Location: 305 7th Avenue, New York, NY 10001

Hours: 35 Hours/Week; Non-Exempt

Major Duties:

• Manage Learning to Work (LTW) onboarding by ensuring completion and accuracy of all incoming information via Clear Co; processing LTW new hire, rehire and terminations; and by serving as the main point of contact to Internship Coordinators
• Responsible for scheduling candidates for required pre-employment clearances, and monitor clearance databases to ensure candidates are fully cleared prior to the start of employment
• Prepare monthly clearance reports and maintain various funder and/or government clearance databases; enter clearance information in ADP system
• Process monthly ADP reports to be sent or uploaded for Medicaid, SSDI, SOR and PETS review.
• Review monthly professional licenses for expiration dates and follow up as necessary.
• Review out of state residency in past five years for residential program hires/rehire and transfers and process necessary out-of-state forms required under The Family First Prevention Services Act.
• Assist with reconciling credit card statements for Finance Department
• Assist with agency audits by preparing personnel files and ensure all necessary documents are on hand
• Schedule annual TB/Medical clearances based on program requirements
• Provide administrative and project support to the Human Resources Department, including but not limited to creating GSS Employment ID’s, photocopying, data-entry, distribution of departmental mail, placing orders and provide backup coverage to verify I9 documentation
• Act as liaison to Facilities, Purchasing and IT departments regarding equipment, repairs and supply order purchases
• Perform other duties as assigned

Qualifications:

• Bachelor’s degree preferred; High School Diploma Required
• Knowledge of ADP and Clear Co is preferred
• Proficiency in Microsoft Word, Excel and PowerPoint
• Excellent spelling and grammar skills; familiarity with business protocols
• Attention to detail and outstanding organization skills
• Strong interpersonal skills
• Customer service sensibility
• Versatility to handle varied workload and competing demands

• Tuition Assistance 40+ Days of Paid Time Off
• Personal and Pet Insurance 403 (B) Retirement Plan