Administrative Assistant (Part-time) -MS 129

Good Shepherd Services, Ltd; New York (NY); On-site; USD 16,000 - 21,000; Part time

Job summary

Good Shepherd Services, Ltd. seeks an Administrative Assistant to support the Afterschool Program Director by managing administrative tasks and providing clerical support to program staff.

The role operates at the Bronx location, with hours of 18-20 per week. Responsibilities include attendance tracking, data entry, file management, and coordination with teachers and families, ensuring confidentiality and accuracy.

Qualifications

• High school diploma is required.
• Minimum of one year of office experience.
• Strong organizational, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Exchange).

Responsibilities

• Disseminate and collect program applications; follow up with teachers, students, and parents.
• Create and distribute attendance sheets to instructors and partners.
• Collaborate with coordinators and program partners to ensure timely collection of attendance data.
• File and maintain all attendance, enrollment, and application forms.
• Enter student data into DYCD; compile, sort, and verify information for accuracy.
• Review and correct data entries; update and purge records as needed.
• Follow organizational policies and procedures; report any needed changes.
• Maintain confidentiality of student information.
• Attend mandatory GSS training sessions.
• Follow up with families of absent students via phone; maintain a call log.
• Perform general clerical tasks including filing, scanning, photocopying, and data entry.
• Assist with planning and execution of special program events.
• Perform other duties as assigned.

Skills

Microsoft Office

Data entry

Verbal communication

Written communication

Organizational skills

Clerical tasks

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

The Administrative Assistant will support the Afterschool Program Director by managing all administrative aspects and providing clerical support to program staff.

Reports to: Program Director
Location: MS129, 2055 Mapes Ave, Bronx, NY 10457

Hours: 18-20 hours/week (non-exempt)

Major Duties and Responsibilities

• Disseminate and collect program applications; follow up with teachers, students, and parents.
• Create and distribute attendance sheets to instructors and partners.
• Collaborate with coordinators and program partners to ensure timely collection of attendance data.
• File and maintain all attendance, enrollment, and application forms.
• Enter student data into DYCD; compile, sort, and verify information for accuracy.
• Review and correct data entries; update and purge records as needed.
• Follow organizational policies and procedures; report any needed changes.
• Maintain confidentiality of student information.
• Attend mandatory GSS training sessions.
• Follow up with families of absent students via phone; maintain a call log.
• Perform general clerical tasks including filing, scanning, photocopying, and data entry.
• Assist with planning and execution of special program events.
• Perform other duties as assigned.

Qualifications

• High school diploma required; minimum one year of office experience.
• Strong organizational, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Exchange).
• Ability to interact positively and professionally with staff and external partners.
• Commitment to a strength-based and/or youth development approach.