Administrative Assistant (Part-Time 24 hrs/week)

Manpower, Inc.; Charleston (WV); In loco; USD 30.000 - 36.000; Part-time

Descrizione del lavoro

Manpower, Inc. in Charleston, WV is seeking an Administrative Assistant to provide essential administrative, donor relations, and financial support for a mission-driven nonprofit organization.

The role handles mail, scheduling, data entry, donor records, board materials, and coordination of meetings and events, with a focus on confidentiality and professionalism.

Part-time position, 24 hours per week, Monday-Thursday 8:30am-4:30pm, not remote, with competitive pay based on experience.

Competenze

• Associate or Bachelor's Degree preferred, or equivalent administrative experience.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines effectively.
• Ability to learn and utilize Foundation software and technical systems.
• Commitment to maintaining confidentiality and professionalism.

Mansioni

• Manage all incoming and outgoing mail
• Provide administrative support including scheduling, correspondence, data entry, and document preparation
• Maintain donor and fund records while ensuring accuracy and confidentiality
• Prepare materials for Board meetings, committee meetings, trainings, and donor consultations
• Assist with filing, scanning, reporting, mailings, and other daily office duties
• Answer and direct telephone calls professionally and courteously
• Assist the CFO with expense processing and accounts payable activities
• Coordinate scheduling and logistics for meetings, presentations, and Foundation events
• Support processing of fund contributions, deposits, distributions, receipts, and related documentation
• Assist with financial recordkeeping and reconciliation activities
• Generate routine fund statements and performance summaries

Conoscenze

MS Office

Organizational skills

Communication skills

Confidentiality

Multitasking

Formazione

Associate or Bachelor's Degree preferred

Strumenti

Foundation software

Descrizione del lavoro

Job Details

• Reference Number: 5903331
• Published Date: 10/07/2026
• Job Type: Temporary
• Industry: Administration and Support
• Hours: Part Time

Location & Schedule

Location: Charleston, WV (Not Remote)

Schedule: Part-Time, 24 Hours/Week, Monday-Thursday between 8:30am–4:30pm

Pay: Competitive pay based on experience

About the Opportunity

Join a Mission-Driven Organization in Charleston, WV! A Charleston Non-Profit Organization is seeking a dedicated Administrative Assistant to provide essential administrative, donor relations, and financial support. This is an excellent opportunity to join a respected nonprofit organization committed to serving churches, donors, and communities throughout West Virginia.

Key Responsibilities

• Manage all incoming and outgoing mail
• Provide administrative support including scheduling, correspondence, data entry, and document preparation
• Maintain donor and fund records while ensuring accuracy and confidentiality
• Prepare materials for Board meetings, committee meetings, trainings, and donor consultations
• Assist with filing, scanning, reporting, mailings, and other daily office duties
• Answer and direct telephone calls professionally and courteously
• Assist the CFO with expense processing and accounts payable activities
• Coordinate scheduling and logistics for meetings, presentations, and Foundation events
• Support processing of fund contributions, deposits, distributions, receipts, and related documentation
• Assist with financial recordkeeping and reconciliation activities
• Generate routine fund statements and performance summaries

Qualifications

• Associate or Bachelor's Degree preferred, or equivalent administrative experience
• Proficiency in Microsoft Office, particularly Word and Excel
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines effectively
• Ability to learn and utilize Foundation software and technical systems
• Commitment to maintaining confidentiality and professionalism

Preferred Experience

• Experience working in a nonprofit, church, or mission-driven organization
• Familiarity with the structure and policies of a religious non profit organization
• Previous data entry and data processing experience
• Knowledge of general accounting practicesCustomer service, guest relations, or donor relations experience
• Strong proofreading and document review skills
• Ability to work independently and collaboratively in a fast-paced environment

EEO Statement

Manpower is an EOE/AA/Vets/Disabled Employer