Administrative Assistant - Part Time

Acadia Healthcare; Saddlebrooke (AZ); On-site; USD 21,000 - 30,000; Part time

Job summary

Harboroaks is seeking a dependable and motivated Part-Time Administrative Assistant to provide support to our medical team at our Saddlebrooke treatment center. Schedule: Wednesday and Friday 7:00am–5:30pm, with responsibilities including calendar management, meeting minutes, and handling confidential information.

You will assist managers and staff, maintain spreadsheets and databases, answer phones and emails, and help coordinate credentialing and office activities.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.

Responsibilities

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May be responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.

Education

High school diploma or equivalent

Associate’s degree

Tools

Spreadsheets

Databases

Presentations

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Schedule: Wednesday & Friday 7:00am-5:30pm

Our premier treatment center is seeking a dependable and motivated Part-Time Administrative Assistant to provide support to our medical team.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.

• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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