Executive Assistant

PMC Works; St. Charles (IL); On-site; USD 30,000 - 39,000; Part time

Job summary

PMC Works in St. Charles, IL is seeking an Executive Administrative Assistant to provide dedicated support to our leadership.

This part-time role requires discretion, superb organizational skills, and the ability to manage complex calendars, travel arrangements, and high-level correspondence. The ideal candidate will handle confidential information with professionalism, coordinate meetings and reports, support payroll-related tasks when needed, and act as a trusted partner to senior executives

Qualifications

• 3+ years supporting senior executives or C-suite.
• Ability to handle confidential information with discretion.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage complex calendars, appointments, and scheduling.
• Coordinate personal and business travel arrangements, including itineraries and accommodations.
• Organize meetings, prepare agendas, and coordinate meeting logistics.
• Draft, edit, and manage professional correspondence, reports, and presentations.
• Screen communications and prioritize requests appropriately.
• Maintain confidential records and handle sensitive information with the utmost discretion.
• Assist with special projects and executive initiatives as needed.
• Support office operations and collaborate with team members to ensure organizational efficiency.
• Assist with accounting-related administrative tasks and payroll support, when needed.

Skills

Executive support

Calendar management

Travel scheduling

Discretion confidential

Microsoft Office

Communication skills

Tools

Microsoft Office Suite

Outlook

Job description

Location: St. Charles, IL (Onsite)

Schedule: Part-Time | 20–24 hours per week

Position Overview

Our client is seeking a highly organized, professional, and discreet Executive Administrative Assistant to provide dedicated support to executive leadership. This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced environment, anticipates needs, and maintains the highest level of confidentiality.

The ideal candidate is positive, detail-oriented, and enjoys being a trusted partner to leadership while helping keep day-to-day operations running smoothly.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage complex calendars, appointments, and scheduling.
• Coordinate personal and business travel arrangements, including itineraries and accommodations.
• Organize meetings, prepare agendas, and coordinate meeting logistics.
• Draft, edit, and manage professional correspondence, reports, and presentations.
• Screen communications and prioritize requests appropriately.
• Maintain confidential records and handle sensitive information with the utmost discretion.
• Assist with special projects and executive initiatives as needed.
• Support office operations and collaborate with team members to ensure organizational efficiency.
• Assist with accounting-related administrative tasks and payroll support, when needed.

Qualifications

• 3+ years of experience supporting senior executives or C-suite leadership.
• Demonstrated ability to handle highly confidential information with professionalism and discretion.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience coordinating executive calendars, meetings, and travel.
• Accounting and/or payroll experience is a plus.
• Self-motivated, dependable, and able to work independently.
• Positive attitude with a collaborative, team-oriented mindset.

What We're Looking For

• A proactive professional who anticipates needs before they arise.
• Someone who takes pride in delivering exceptional administrative support.
• A polished communicator with outstanding attention to detail.
• An individual who values integrity, professionalism, and confidentiality.
• A team player who contributes to a positive workplace culture.

Why Join This Opportunity?

Our client is known for fostering a supportive, collaborative, and positive work environment where employees are valued and respected. This part-time position offers meaningful work, flexibility, and the opportunity to become a trusted member of a highly successful leadership team.