Administrative Assistant - Part-time

Jimmy T. Wood, LLC.; New London (CT); On-site; USD 27,000 - 39,000; Part time

Benefits offered by this job

Opportunities for professional growth

Job summary

Enstructure New London in New London, CT is seeking a Part-time Administrative Assistant to help manage daily operations at our Gateway location. The role supports upper management, maintains compliance with company policies, and ensures smooth office functioning.

Responsibilities include coordinating office activities, payroll entry into ADP, handling emails and documents, updating onboarding processes, budgeting assistance, maintaining records, monitoring supplies, handling billing in the WO

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills.
• Attention to detail and ability to multitask.
• Prior experience in office administration or related roles.

Responsibilities

• Coordinate office activities to improve efficiency and policy adherence.
• Enter payroll data into ADP, including timecards and submissions.
• Handle emails, letters, and packages as part of office admin tasks.
• Update and monitor Gateway onboarding processes.
• Support budgeting and bookkeeping tasks.
• Maintain personnel, financial, and other records in databases.
• Monitor office supply levels and place orders as needed.
• Manage weekly and monthly billing in the WO system for field tasks.
• Collect backup for Gate Security and Escorts and maintain PO# spreadsheets.
• Assist colleagues and provide additional support as required.

Skills

Strong organizational skills

Excellent communication skills

Attention to detail

Multitasking ability

Collaborative work style

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

New London, CT, US

Salary Range: $24.00 To $24.00 Hourly

About Us:

Enstructure New London is a terminal operator managing the State Pier in New London. Their primary focus is the offshore wind industry, serving as a hub for assembling, storing, and transporting giant turbines.

Job Overview:

Enstructure New London is seeking a Part-time Administrative Assistant to manage daily operations at our Gateway location. As an Admin Assistant, you'll play a crucial role in ensuring smooth office functioning, supporting upper management, and maintaining compliance with company policies.

Responsibilities:

• Coordinate office activities to enhance efficiency and adherence to policies.
• Handle payroll entry into ADP, including timecard updates and submission.
• Handle office administration tasks, including emails, letters, and packages.
• Update and monitor the Gateway onboarding
• Support budgeting and bookkeeping procedures.
• Maintain personnel, financial, and other records in databases.
• Monitor office supply levels and place orders as needed.
• Handle weekly and monthly billing in the WO system, smoothly running field business tasks
• Collecting backup for Gate Security and Escorts and maintaining the PO# assigned spreadsheet.
• Assist colleagues and team members when necessary.
• Provide additional support as needed/required.

Qualifications:

• High school diploma or equivalent (associate's degree preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills.
• Attention to detail and ability to multitask.
• Prior experience in office administration or related roles.
• Collaborative work environment.
• Opportunities for professional growth.