Administrative Assistant - Part-time

Enstructure; New London (CT); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Competitive salary

Collaborative work environment

Opportunities for professional growth

Job summary

Enstructure New London is seeking a part-time Administrative Assistant to manage daily operations at our Gateway location. You’ll play a crucial role in ensuring smooth office functioning, supporting upper management, and maintaining compliance with company policies.

Responsibilities include payroll entry into ADP, onboarding updates, handling emails and packages, budgeting support, and maintaining records in databases.

Qualifications

• High school diploma or equivalent; associate’s degree preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills.
• Attention to detail and ability to multitask.
• Prior experience in office administration or related roles.

Responsibilities

• Coordinate office activities to enhance efficiency and adherence to policies.
• Enter payroll data into ADP, update timecards and submission.
• Handle office administration tasks, including emails, letters, and packages.
• Update and monitor the Gateway onboarding.
• Support budgeting and bookkeeping procedures.
• Maintain personnel, financial, and other records in databases.
• Monitor office supply levels and place orders as needed.
• Handle weekly and monthly billing in the WO system, smoothly running field business tasks.
• Collect backups for Gate Security and Escorts and maintain the PO# assigned spreadsheet.
• Assist colleagues and team members when necessary.
• Provide additional support as needed/required.

Skills

Organizational skills

Communication

Multitasking

Education

High School Diploma

Associate's degree preferred

Tools

Microsoft Office

ADP Payroll

Job description

About Us

Enstructure New London is a terminal operator managing the State Pier in New London. Their primary focus is the offshore wind industry, serving as a hub for assembling, storing, and transporting giant turbines.

Job Overview

Enstructure New London is seeking a Part‑time Administrative Assistant to manage daily operations at our Gateway location. As an Admin Assistant, you’ll play a crucial role in ensuring smooth office functioning, supporting upper management, and maintaining compliance with company policies.

Responsibilities

• Coordinate office activities to enhance efficiency and adherence to policies.
• Handle payroll entry into ADP, including timecard updates and submission.
• Handle office administration tasks, including emails, letters, and packages.
• Update and monitor the Gateway onboarding.
• Support budgeting and bookkeeping procedures.
• Maintain personnel, financial, and other records in databases.
• Monitor office supply levels and place orders as needed.
• Handle weekly and monthly billing in the WO system, smoothly running field business tasks.
• Collecting backup for Gate Security and Escorts and maintaining the PO# assigned spreadsheet.
• Assist colleagues and team members when necessary.
• Provide additional support as needed/required.

Qualifications

• High school diploma or equivalent (associate’s degree preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills.
• Attention to detail and ability to multitask.
• Prior experience in office administration or related roles.

Benefits

• Competitive salary
• Collaborative work environment.
• Opportunities for professional growth.