Operations & Admin Coordinator

McCollister's; Village of Menands (NY); On-site; USD 27,000 - 29,000; Full time

Job summary

McCollister's in Menands, NY is seeking an Operations Administrative Assistant to provide administrative and operational support for daily functions. This full-time, hourly role coordinates calendars, maintains records, supports internal communications, and helps management stay organized.

Responsibilities include processing invoices and purchase orders, preparing reports, data entry, onboarding new employees, and maintaining confidentiality.

Qualifications

• 1-3 years of administrative, office, operations, or customer service experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.
• Ability to work independently while also collaborating effectively with a team.
• Professional, dependable, and solutions-oriented attitude.
• Ability to work in a fast-paced environment
• Ability to multi-task and prioritize
• Time management skills working with deadlines
• Ability to conduct themselves in a professional manner
• Strong attention to detail
• Very organized / Methodical
• Excellent telephone communication skills, have a clear and pleasant speaking voice
• Team oriented and personally committed to continuous improvement
• Demonstrated ability to interface effectively and positively with all members of the organization
• Computer literacy and typing skills for basic Microsoft Office and Google G Suite applications

Responsibilities

• Provide daily administrative support to the operations team and management.
• Coordinate calendars, meetings, appointments, and schedules.
• Prepare, organize, and maintain reports, documents, spreadsheets, and records.
• Process invoices, purchase orders, expense reports, and other administrative paperwork.
• Assist with data entry and maintain accurate information in company systems and databases.
• Monitor office supplies, equipment, and operational needs and coordinate replenishment when necessary.
• Communicate with employees, customers, vendors, and other business partners in a professional manner.
• Assist with coordinating projects, deadlines, meetings, and operational activities.
• Track and follow up on outstanding tasks, requests, and documentation.
• Support onboarding and administrative processes for new employees.
• Help identify and resolve routine operational and administrative issues.
• Maintain confidentiality of company, employee, and customer information.
• Assist with special projects and other duties as assigned by management.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Multi-tasking

Independent worker

Team collaboration

Professionalism

Problem solving

Fast-paced environment

Typing

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

McCollister's in Menands, NY is seeking an Operations Administrative Assistant to provide administrative and operational support for daily functions. This full-time, hourly role coordinates calendars, maintains records, supports internal communications, and helps management stay organized.

Responsibilities include processing invoices and purchase orders, preparing reports, data entry, onboarding new employees, and maintaining confidentiality.