Administrative Assistant Part Time

Horizon Financial Services Llc; New Jersey; On-site; USD 2,066,000 - 3,444,000; Part time

Job summary

Horizon Financial Services Llc in New Jersey is seeking an Administrative Assistant for a part-time schedule to support daily operations and office administration.

Responsibilities include filing, data entry, reports preparation, and ensure professional communication, with familiarity in basic bookkeeping and accounts payable/receivable preferred. Opportunities exist to grow toward full-time based on performance.

Qualifications

• High School degree with potential administrative or bookkeeping exposure preferred.
• Familiarity with basic bookkeeping processes and accounting concepts.
• Proficient in filing, typing, scanning, and preparing reports.

Responsibilities

• Provides administrative support to ensure efficient operation of the office.
• Exhibits polite and professional communication at all times.
• Maintains supplies inventory and orders supplies as needed.
• Handles filing, typing, copying, binding, scanning, and related tasks.
• Assists in preparation of regularly scheduled reports and policy updates.
• Maintains confidentiality of information.

Skills

MS Office

Excel

Time management

Attention to detail

Written communication

Education

High School degree

Tools

MS Office Suite

Job description

Job Description

Administrative Assistant
Perfect for a retired bookkeeper or a skilled worker looking for a part-time schedule.
Duties include:
Provides administrative support to ensure efficient operation of the office.
Exhibits polite and professional communication at all times.
Ensures operation of equipment by completing preventive maintenance requirements, maintaining equipment inventories, and evaluating new equipment and techniques when applicable.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
Assist in the preparation of regularly scheduled reports.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Submit and reconcile expense reports.
Proficiency in MS Office (MS Excel, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Knowledge of bookkeeping processes, accounts payable/receivable, and/or cash journals.
Ability to maintain confidentiality.

High School degree; additional qualification as an administrative assistant or bookkeeper will be a plus.

Schedule:
20-30 hours per week, flexible during business hours; Potential to become full-time.

2-3 professional references required