Administrative Assistant (Part-time)

Justice Resource Institute; Middleton (MA); On-site; USD 26,174 - 45,460; Part time

Benefits offered by this job

Bilingual bonus $2,000

Health benefits

401K matching up to $800/year

Tuition reimbursement

Paid time off

Job summary

Justice Resource Institute seeks a Part-time Administrative Assistant to support mailings, data entry, and HR document management for youth services. You will help maintain organizational systems and process benefits, background checks, and file upkeep while supporting the Program Director and admin team.

Ideal candidates are 21+, with a high school diploma, office/HR experience, strong software skills, and attention to detail. A bilingual candidate bonus and comprehensive benefits are offered.

Qualifications

• Must be 21 years or older.
• High School diploma or equivalent required.
• Bilingual candidates strongly encouraged to apply.
• Office support and human resources experience.
• Knowledge of office administration and HR policies.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Analytical and problem solving skills.
• Effective verbal and written communication skills.
• Strong organizational and time management skills with attention to detail.
• Proficient in data input and Excel/Spreadsheets; able to learn program-specific software.
• Acceptable driving record and background checks.

Responsibilities

• Assist with mailings and administrative projects.
• Create and sustain office organizational systems.
• Maintain data entry and tracking systems (evaluations, trainings, hiring docs).
• Ensure HR documentation is organized, up to date, and filed correctly (benefits, workers' comp, FMLA, background checks, references, I-9).
• Maintain personnel files.
• Support Program Director and admin team in daily functions (filing, copying, faxing).
• Maintain positive communication with Program Director and Administrative team.

Skills

Office administration

HR policies

Data entry

MS Word

MS Excel

Organizational skills

Communication skills

Bilingual

Driving record

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Are you the Administrative Assistant (Part-time) we have been looking for? In this position, you will be able to convey your passion for helping others with a dynamic team by bringing an energetic and positive approach while working with our juvenile justice-involved youth!

Who We Are:

DYS Health Services is a program of JRI contracted to provide comprehensive health care for juvenile justice-involved adolescent males in residential placement at the Department of Youth Services in the Northeast Region.

Schedule:

24 hours per week

Compensation

The pay range for this position is $19.00 to $33.00 per hour. The listed range reflects what we reasonably and in good faith expect to pay for this role at the time of posting the position. The actual compensation an employee is offered may vary based on several factors such as experience, education, licensure, certifications and qualifications. This range may be modified in the future.

In this role, you will:

• Assist with mailings and administrative projects
• Assist in creating and sustaining office organizational systems, etc.
• Maintain data entry and tracking systems- annual evaluations, trainings, hiring documentation, etc.
• Ensure all HR documentation is organized, up to date and filed correctly.
• This includes documentation on benefits, worker’s compensation, FMLA, background checks, references, I-9.
• Responsible for the maintenance and upkeep of personnel files.
• Responsible for management of areas of daily functioning of the Program Director and admin team including but not limited to: filing, faxing, copying as needed.
• Maintain positive communication with the Program Director and Administrative team.

Why JRI?

• Be who you are! JRI is committed to creating a workplace built on respect, collaboration, and opportunity, where every employee is valued and supported in making a meaningful impact.
• We offer a $2,000 bilingual bonus to new hires who speak a second language fluently, other than English, and will use it to serve our clients!
• Reimbursement is available for employees to cover the registration costs and annual fees for any professional license required for work such as LMHC, LCSW, LICSW, RN and more!
• Access to our excellent Blue Cross medical and Delta Dental benefits.
• Retirement benefits including 401K matched up to $800 a year and pension after 5 years of employment.
• Professional development opportunities such as tuition reimbursement up to almost $4000 per year and discounted tuition rates to select partnership colleges and universities!
• Wellness benefits including access to employee engagement groups, self-care resources, and an Employee Assistance Program.
• Generous paid time off up to 19 days for full time employees in your first year and much more!

Requirements:

• Must be 21 years or older.
• High School diploma or equivalent required.
• Bilingual candidates strongly encourage to apply.
• Office support and human resources experience.
• Knowledge of office administration, human resource management policies and procedures.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Analytical and problem solving skills.
• Effective verbal and written communication skills.
• Very effective organizational skills, time management skills, and attention to detail.
• Proficient computer skills (data input, excel/spreadsheets and ability to learn program specific computer programs), Microsoft Word and Excel.
• Acceptable driving record and state/federal background checks.

At JRI, we are committed to fostering a workplace where every team member feels valued and respected. We believe that a culture built on mutual respect, collaboration, and opportunity allows our staff to thrive and do their best work. By supporting one another and recognizing each person's contributions, we create an environment where people can grow, develop their skills, and make a meaningful impact in the communities we serve. JRI is an equal opportunity employer.

#INDDYS

Qualifications

Education

Required

High School or better.

Licenses & Certifications

Required

Drivers License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.