Administrative Assistant- Part Time

RRHS; City of Rochester (NY); On-site; USD 25,000 - 33,000; Part time

Job summary

Rochester Regional Health at Rochester Mental Health Center - Alexander Park is seeking an Administrative Assistant to support Care Management and Behavioral Health teams. You will gather and disseminate information, ensuring accurate reporting and smooth unit operations through strong communication and customer service.

The role emphasizes clerical tasks, data entry, meeting coordination, and reporting in a part-time schedule.

Qualifications

• Associates degree preferred.
• 2 years of administrative experience preferred.

Responsibilities

• General Administration. Answer telephones, schedule appointments, arrange travel, process time cards, data and work orders, manage budgets and expense reports, etc.; interact and serve as a resource for patients, customers and other external contacts; may arrange or conduct tours, orientations, training sessions or presentations
• Budget Reporting. May assist in budget preparation, patient billing, charging and insurance claims
• Database Management. Maintain electronic/computer databases and paper files; retrieve information as needed and may create financial, statistical, narrative and/or other reports as requested
• Documentation. Prepare a variety of correspondences

Skills

Administrative support

Education

Associates Degree preferred

Job description

STATUS: Part-Time

LOCATION: Rochester Mental Health Center - Alexander Park

DEPARTMENT: Care Management, Behavioral Health

SCHEDULE: Monday - Friday, 4-6 hours a day

SUMMARY

As an Administrative Assistant, you are key in the organization, gathering and dissemination of in-depth accurate information and reports. Your demonstrated expertise of software programs combined with your communication and customer service abilities greatly ensure unit success and functionality.

Minimum Qualifications

• Associates Degree preferred
• 2 years of administrative experience preferred

RESPONSIBILITIES

• General Administration. Answer telephones, schedule appointments, arrange travel, process time cards, data and work orders, manage budgets and expense reports, etc.; interact and serve as a resource for patients, customers and other external contacts; may arrange or conduct tours, orientations, training sessions or presentations
• Budget Reporting. May assist in budget preparation, patient billing, charging and insurance claims
• Database Management. Maintain electronic/computer databases and paper files; retrieve information as needed and may create financial, statistical, narrative and/or other reports as requested
• Documentation. Prepare a variety of correspondences

PHYSICAL REQUIREMENTS

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver's license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.

PAY RANGE

$17.75 - $24.00

CITY: Rochester

POSTAL CODE: 14607

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.