Administrative Coordinator

RRHS; Town of Greenfield (NY); Hybrid; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health is seeking an Administrative Coordinator in the Hand Therapy department in Canton, NY. This 37.5-hour/week role combines on-site and flexible coverage across multiple sites, with a focus on organizing daily operations and ensuring departmental efficiency.

The successful candidate will coordinate training, manage scheduling, and handle various office tasks within a healthcare setting, including Kronos, safety logs, and policy readiness.

Qualifications

• Excellent oral and written communication and interpersonal skills highly desired.
• Strong organizational and problem solving skills highly desired.
• High level of proficiency with PC, software applications, and reporting tools highly desired.
• May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes.
• Associate's degree preferred.
• Experience working in a healthcare administrative office preferred.
• Bilingual preferred.
• One year of experience with frail and elderly population preferred.

Responsibilities

• Schedule and coordinate training
• Sort mail, make copies, send faxes and stock office with forms and supplies
• Assist with scheduling department staff
• Manage Kronos account through scheduling, corrections and notes
• Review daily safety logs and intra-office communications
• Follow up on actions required and communicate findings
• Draft new Emergency Readiness policies and prepare existing policies for review
• Maintain resident Roam Alert System
• May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Skills

Communication

Organizational skills

Computer skills

CMS billing

Bilingual (preferred)

Elder care experience

Education

Associate degree preferred

Tools

CMS

Job description

Job Title: Administrative Coordinator
Department: Hand Therapy
Location: SLH -Greenfield - 6119 Highway 11, Canton, NY 13617
Hours Per Week: 37.5
Schedule: Mon - Fri ( 7am - 5pm) Hybrid - Flexible onsite coverage multiple sites.

SUMMARY

As an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met and daily processes are maintained efficiently and accurately.

RESPONSIBILITIES

• Schedule and coordinate training
• sort mail, make copies, send faxes and stock office with forms and supplies
• assist with scheduling department staff
• manage Kronos account through scheduling, corrections and notes
• Review daily safety logs and intra-office communications
• follow up on actions required and communicate findings
• draft new Emergency Readiness policies and prepare existing policies for review
• maintain resident Roam Alert System
• May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Preferred Qualifications

• Excellent oral and written communication and interpersonal skills highly desired.
• Strong organizational and problem solving skills highly desired.
• High level of proficiency with PC, software applications, and reporting tools highly desired.
• May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes.
• Associate's degree preferred.
• Experience working in a healthcare administrative office preferred.
• Bilingual preferred.
• One year of experience with frail and elderly population preferred.

Minimum Qualifications

• None

Required Licensure/Certification Skills

• None

PHYSICAL REQUIREMENTS

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver's license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.

PAY RANGE

$19.00 - $25.00

CITY

Canton

POSTAL CODE

13617

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.