Administrative Assistant, Part Time

Method Architecture; Austin (TX); On-site; USD 25,000 - 39,000; Part time

Job summary

Method Architecture is seeking a part-time Administrative Assistant to support our Austin office. The role focuses on keeping the office organized, welcoming visitors, coordinating meetings, ordering supplies, and assisting with events and HR onboarding.

The ideal candidate is organized, dependable, and eager to learn, with strong communication, writing skills, and the ability to multitask in a collaborative, ego-free environment.

Qualifications

• Minimum 2 years of relevant work experience.
• Experience in A/E/C industry preferred but not required.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Able to multitask and balance multiple projects.
• Detail-oriented and organized.
• Ability to work independently and as part of a team.

Responsibilities

• Greet guests
• Reply professionally and promptly to calls and emails
• Mail: copy, scan, sort
• Answer door, accept deliveries
• Fill out courier requests
• Order and stock supplies
• Overall upkeep of the office
• Troubleshoot light IT issues
• Communicate with landlord, janitorial, and vendors on any facility issues
• Coordinate product presentation/lunch and learn with vendors
• Assist Marketing department with event planning and set ups
• Assist HR in various company culture tasks, onboarding and offboarding
• Additional projects as needed

Skills

Communication

Organization

Time management

MS Office

IT support

AI awareness

Education

High school diploma

Tools

MS Office

Job description

Description

Company Overview

Method Architecture is a uniquely ego-free architecture firm, committed to a systematic creative process that focuses on clients and their needs first and foremost. Operating with the flexibility of a small firm, but with a big reach, Method is a full-service architecture firm specializing in tenant finish and ground-up projects encompassing industrial, corporate interiors, healthcare, hospitality, breweries, retail and more.

Position Overview

Method Architecture is looking for a part-time Administrative Assistant to support our Austin office. This role is a good fit for someone who enjoys keeping an office organized, helping people, and taking on a variety of tasks.

Day-to-day work may include welcoming visitors, coordinating meetings, ordering supplies, helping with office events, supporting the team with general administrative projects including light IT and facilities.

We’re also open to individuals with experience or interest in IT, architecture, interior design, or another area that could bring something valuable to our team.

We welcome students and applicants from a range of backgrounds. What matters most is that you’re organized, dependable, comfortable learning new things, and ready to pitch in where needed.

Job Responsibilities:

• Greet guests
• Reply professionally and promptly to calls and emails
• Mail: copy, scan, sort
• Answer door, accept deliveries
• Fill out courier requests
• Order and stock supplies
• Overall upkeep of the office
• Troubleshoot light IT issues
• Communicate with landlord, janitorial, and vendors on any facility issues
• Coordinate product presentation/lunch and learn with vendors
• Assist Marketing department with event planning and set ups
• Assist HR in various company culture tasks, onboarding and offboarding
• Additional projects as needed

Life at Method

Method Architecture’s employees participate in a collaborative work environment that facilitates the cultivation of fresh and exciting ideas to fulfill the specific needs of the client. Method is pleased to have an open approach to employment with an ego-free, positive environment for employees in which everyone can thrive.

Requirements

Skills & Abilities

• Excellent communication, organization, and time management skills
• Excellent writing skills
• Able to multitask and balance multiple projects
• Able to work independently and as part of a team
• Ability to work in an open office environment
• Proficient in MS Office (Word, Excel, and PowerPoint)
• IT support skills, automation knowledge, and /or asset management software knowledge
• Experience with AI (ex. CoPilot, Chat GPT, etc), Teams, and Planner a plus

Work Experience

• Minimum 2 years of relevant work experience
• Experience in A/E/C industry preferred but

Formal Education

• High school diploma or equivalent experience

This information is to be treated as an overview of the position and not all encompassing of the role. The management team has the ability to assign other tasks as needed to ensure the success of the position.