Administrative Assistant - Organized Office & Scheduling

Gft-Ready-Mix; Phoenix (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

GFT Ready Mix is seeking an Administrative Assistant to support daily office operations and create a positive experience for employees, customers, vendors, applicants, drivers, and visitors.

The role involves greeting visitors, answering calls, scheduling, documentation, and basic accounts support. A high school diploma and strong MS Office skills are required for success in a fast-paced environment.

Qualifications

• Must have prior administrative assistant or office support experience.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Detail-oriented with problem-solving skills.

Responsibilities

• Greet and assist customers, vendors, applicants, employees, drivers, and visitors.
• Direct visitors to the appropriate person or department.
• Maintain a professional, organized reception area.
• Notify employees when visitors or deliveries arrive.
• Answer and direct incoming calls professionally.
• Take messages and provide general company information.
• Prepare and distribute emails, letters, memos, and forms.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, maintain files, and update contact lists.
• Order office supplies and assist with procedures.
• Receive and route mail, deliveries, documents, and payments.
• Provide general administrative support and assist with special projects.

Skills

Administrative experience

Excellent communication

Detail-oriented

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

PowerPoint

Job description

GFT Ready Mix is seeking an Administrative Assistant to support daily office operations and create a positive experience for employees, customers, vendors, applicants, drivers, and visitors.

The role involves greeting visitors, answering calls, scheduling, documentation, and basic accounts support. A high school diploma and strong MS Office skills are required for success in a fast-paced environment.