Administrative Assistant

Gft-Ready-Mix; Phoenix (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

GFT Ready Mix is seeking an Administrative Assistant to support daily office operations and create a positive experience for employees, customers, vendors, applicants, drivers, and visitors.

The role involves greeting visitors, answering calls, scheduling, documentation, and basic accounts support. A high school diploma and strong MS Office skills are required for success in a fast-paced environment.

Qualifications

• Must have prior administrative assistant or office support experience.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Detail-oriented with problem-solving skills.

Responsibilities

• Greet and assist customers, vendors, applicants, employees, drivers, and visitors.
• Direct visitors to the appropriate person or department.
• Maintain a professional, organized reception area.
• Notify employees when visitors or deliveries arrive.
• Answer and direct incoming calls professionally.
• Take messages and provide general company information.
• Prepare and distribute emails, letters, memos, and forms.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, maintain files, and update contact lists.
• Order office supplies and assist with procedures.
• Receive and route mail, deliveries, documents, and payments.
• Provide general administrative support and assist with special projects.

Skills

Administrative experience

Excellent communication

Detail-oriented

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

PowerPoint

Job description

Description

Job Title: Administrative Assistant

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to join our team! This position plays an important role in supporting the day-to‑day operations of the office and helping create a positive, professional experience for employees, customers, vendors, applicants, drivers, and visitors.

Responsibilities

• Greet and assist customers, vendors, applicants, employees, drivers, and visitors.
• Determine the purpose of each visit and direct visitors to the appropriate person or department.
• Maintain a professional, organized, and welcoming reception area.
• Notify employees when visitors or deliveries arrive.
• Answer and direct incoming calls professionally.
• Take accurate messages and provide general company information.
• Prepare and distribute emails, letters, memos, forms, and other correspondence.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, maintain files, and update contact lists.
• Order office supplies and assist with office procedures.
• Receive and route mail, deliveries, documents, and payments.
• Provide general administrative support and assist with special projects.
• Protect confidential employee, customer, vendor, and company information.
• Accept and record payments from customers.
• Assist the AP and AR Departments as required.
• Perform other duties as assigned.

Requirements

• Previous administrative assistant or office support experience.
• Knowledge of office procedures and filing systems.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong organization, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented with strong problem‑solving abilities.
• High school diploma or equivalent required.

Benefits

• Medical, dental, and vision insurance
• Employer‑paid life and short‑term disability insurance
• 401(k) with company match and profit sharing
• Paid time off, sick time, and holidays
• Weekly pay

Equal Opportunity Employer

GFT Ready Mix is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.