Administrative Assistant

Gftmix; Phoenix (AZ); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

GFT Ready Mix in Phoenix, AZ seeks an Administrative Assistant who is highly organized and dependable to support day-to-day office operations. You will greet visitors, manage calls, prepare correspondence, schedule meetings, and help with travel arrangements, reports, and filing.

The ideal candidate has prior admin or office support experience, strong MS Office skills (Excel, PowerPoint), excellent written and verbal communication, and a detail-oriented, proactive mindset.

Qualifications

• Prior administrative assistant or office support experience.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organization, time management, and multitasking abilities.
• High school diploma or equivalent required.

Responsibilities

• Greet and assist customers, vendors, applicants, employees, drivers, and visitors.
• Determine the purpose of each visit and direct visitors to the appropriate person or department.
• Maintain a professional, organized, and welcoming reception area.
• Notify employees when visitors or deliveries arrive.
• Answer and direct incoming calls professionally.
• Take accurate messages and provide general company information.
• Prepare and distribute emails, letters, memos, forms, and other correspondence.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, maintain files, and update contact lists.
• Order office supplies and assist with office procedures.
• Receive and route mail, deliveries, documents, and payments.
• Provide general administrative support and assist with special projects.
• Protect confidential employee, customer, vendor, and company information.
• Accept and record payments from customers.
• Assist the AP and AR Departments as required.
• Perform other duties as assigned.

Skills

Administrative experience

Organization

Time management

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Excel

PowerPoint

Job description

Description

Job Title: Administrative Assistant

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to join our team! This position plays an important role in supporting the day-to‑day operations of the office and helping create a positive, professional experience for employees, customers, vendors, applicants, drivers, and visitors.

Responsibilities

• Greet and assist customers, vendors, applicants, employees, drivers, and visitors.
• Determine the purpose of each visit and direct visitors to the appropriate person or department.
• Maintain a professional, organized, and welcoming reception area.
• Notify employees when visitors or deliveries arrive.
• Answer and direct incoming calls professionally.
• Take accurate messages and provide general company information.
• Prepare and distribute emails, letters, memos, forms, and other correspondence.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, maintain files, and update contact lists.
• Order office supplies and assist with office procedures.
• Receive and route mail, deliveries, documents, and payments.
• Provide general administrative support and assist with special projects.
• Protect confidential employee, customer, vendor, and company information.
• Accept and record payments from customers.
• Assist the AP and AR Departments as required.
• Perform other duties as assigned.

Requirements

• Previous administrative assistant or office support experience.
• Knowledge of office procedures and filing systems.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong organization, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented with strong problem‑solving abilities.
• High school diploma or equivalent required.

Benefits

• Medical, dental, and vision insurance
• Employer‑paid life and short‑term disability insurance
• 401(k) with company match and profit sharing
• Paid time off, sick time, and holidays
• Weekly pay

Equal Opportunity Employer

GFT Ready Mix is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.