Administrative Assistant – Onsite

VIVA USA INC; Cary (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

VIVA USA INC is seeking an Administrative Assistant to support the Payroll team onsite in Cary, NC. The role involves investigating variances and errors, engaging with tax jurisdictions, registering accounts, establishing online accounts, and creating POAs as needed.

Proficiency in Workday and ADP Smart Compliance, plus advanced Excel (Pivot tables, VLOOKUPs), is essential to manage open items and map new jurisdictions efficiently.

Qualifications

• Two degrees preferred; five years of related work can substitute.
• 1 year in Workday.
• Strong Excel knowledge (Pivot tables/VLOOKUPs).
• Ability to multi‑task.
• Analytical and detail oriented.

Responsibilities

• Support Payroll team in Cary, NC.
• Investigate variances and errors with tax jurisdictions.
• Register online accounts and create POA’s.
• Map jurisdictions and research errors in Workday/ADP.
• Track open items using ADP Smart Compliance.

Skills

Administrative assistant

Analytical

Detail oriented

Multi-tasking

Investigation

Variance analysis

Tax/jurisdictions

Online accounts

Education

Two Degrees preferred

Tools

Workday

ADP Smart Compliance

Job description

Title

Administrative Assistant – Onsite

Mandatory skills

• Administrative Assistant
• Workday
• Excel, Pivot tables, VLOOKUPs
• investigating variances, errors, engaging with tax jurisdictions, establish on-line accounts, create POA’s, Company level updates
• ADP Smart Compliance, track open items, mapping for new jurisdictions, error research

Description

Administrative Assistant to support Payroll team in the Cary, NC office that will require investigating variances/errors, engaging with tax jurisdictions to register accounts, establish on-line accounts, create POA’s, Company level updates in Workday and leveraging ADP Smart Compliance to track open items, mapping for new jurisdictions, error research, etc..

Required skills

• Two Degree preferred, will accept 5 years of work experience in lieu of degree.
• 1 year in Workday
• Strong Excel knowledge (Pivot tables/VLOOKUPs)
• Ability to multi-task
• Analytical
• Detail Oriented

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details

Account co-ordinator: Sekhar Radhakrishnan

VIVA USA INC.

3601 Algonquin Road, Suite 425

Rolling Meadows, IL 60008