Administrative Assistant & Office Support Specialist

IFE NDT, LLC; Marshall (MI); On-site; USD 35,000 - 52,000; Full time

Job summary

IFE NDT / Integrity Solutions in Marshall, MI is seeking an Administrative Assistant to manage a multi-line phone system, greet visitors, and support several departments with clerical tasks. The role emphasizes professionalism, accuracy, and timely data entry.

Candidates should have a High School Diploma or GED and at least one year of administrative support experience. Strong organizational skills and attention to detail are essential to handle daily tasks and maintain office operations.

Qualifications

• High School Diploma or GED required.
• 1 year of administrative support and data entry experience preferred.

Responsibilities

• Answer and transfer incoming calls using a multi-line phone system.
• Greet and assist visitors in a professional, friendly manner.
• Type memos, take notes, prepare correspondence, and assist with asset entry in the designated system.
• Perform a variety of clerical and administrative tasks.
• Complete daily data entry accurately and efficiently.
• Maintain regular communication with the direct supervisor.
• Support team members with daily tasks as needed.
• Monitor and maintain office supply inventory; anticipate needs, place and expedite orders, and verify deliveries.
• Assist the shop, when necessary, by picking up orders or purchasing supplies.
• Demonstrate and promote alignment with company core values in daily activities.
• Contribute to the overall team effort by completing related tasks and responsibilities.

Skills

Strong work ethic

Excellent communication

Organizational skills

Attention to detail

Problem-solving

Independent time management

Education

High School Diploma or GED

Job description

IFE NDT / Integrity Solutions in Marshall, MI is seeking an Administrative Assistant to manage a multi-line phone system, greet visitors, and support several departments with clerical tasks. The role emphasizes professionalism, accuracy, and timely data entry.

Candidates should have a High School Diploma or GED and at least one year of administrative support experience. Strong organizational skills and attention to detail are essential to handle daily tasks and maintain office operations.