Administrative Assistant

783 Technology Trends Group, LLC; Oklahoma City (OK); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) Immediate Vesting

Life Insurance

Short-Term Disability

Long-Term Disability

Paid Time Off

Federal Holidays

Professional Development Assistance

Legal Aid Assistance Program

Job summary

Chickasaw Nation Industries, Inc. (CNI) seeks an Administrative Assistant to provide a broad range of administrative and operations support, handling multiple priorities within a federal contractor environment.

Responsibilities include preparing reports, maintaining files, screening calls, scheduling meetings, taking minutes, organizing events, and ensuring confidentiality. Requires a high school diploma and 0–1 year of relevant experience; medical terminology preferred.

Qualifications

• Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment, and property.
• Experience with high-volume calls.
• Experience with medical terminology is preferred.

Responsibilities

• Helps prepare and distribute reports or other communications on a regular schedule.
• Helps maintain files, databases, and archives of relevant records.
• Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• Takes meeting minutes and distributes them to relevant parties.
• Helps organize office events and meetings, including logistical arrangements.
• Maintains confidentiality of sensitive information and ensures compliance with company policies.

Skills

High-volume calls

Medical terminology familiarity

Education

High school diploma or GED

Job description

SUMMARY

The Administrative Assistant provides a broad range of administrative services. Handles a wide variety of administrative and operations support functions and manages multiple priorities. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

• Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment, and property.
• Experience with high-volume calls.
• Experience with medical terminology is preferred.

KEY DUTIES AND RESPONSIBILITIES

• Helps prepare and distribute reports or other communications on a regular schedule.
• Helps maintain files, databases, and archives of relevant records.
• Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• Takes meeting minutes and distributes them to relevant parties.
• Helps organize office events and meetings, including logistical arrangements.
• Maintains confidentiality of sensitive information and ensures compliance with company policies.

Other duties may be assigned.

EDUCATION AND EXPERIENCE

High school diploma or general education degree (GED) and a minimum of zero to one (0-1) year of relevant experience and/or training, or equivalent combination of education/experience.

PHYSICAL DEMANDS

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

EOE including Disability/Vet

CNI offers a comprehensive benefits package that includes: Medical Dental Vision 401(k) Family Planning/Fertility Assistance STD/LTD/Basic Life/AD&D Legal-Aid Program Employee Assistance Program (EAP) Paid Time Off (PTO) – (11) Federal Holidays Training and Development Opportunities

Chickasaw Nation Industries, Inc. (CNI) is a federally chartered corporation wholly owned by the Chickasaw Nation. Headquartered in Norman, Oklahoma, CNI serves as a holding company with multiple subsidiaries that operate as Limited Liability Companies (LLCs) engaged in several lines of business including Civilian, Defense, Filtration, Network Services, and Research, Development, Test and Evaluation. CNI supports a diverse culture that offers innovative approaches and customer-centered services. When you do business with us, you gain efficient and cost-effective solutions that help safeguard the environment, protect and secure key assets, and connect resources to needs. We are proud to support the economic development of the Chickasaw Nation and to contribute to the tribal mission of enhancing the overall quality of life of the Chickasaw people. A portion of our profits is used to support Chickasaw citizens through a multitude of programs and services such as education, health care, nutrition services, housing programs, legal services, elder and child care and community support programs. Successful economic development is an integral part of the Chickasaw Nation’s operations.