Administrative Assistant — Office & Scheduling Pro

Samaritan Daytop Village, Inc.; New York (NY); On-site; USD 27,000 - 39,000; Full time

Job summary

Samaritan Daytop Village, Inc. in New York City is seeking an Administrative Assistant to provide clerical support, manage calendars, prepare documents, and assist department managers. This role supports the mission of the agency and helps keep daily operations running smoothly.

The position involves maintaining files, handling phone calls, ordering supplies, and adapting to shifting priorities to meet deadlines, with potential for occasional extended hours when needed.

Qualifications

• High school diploma or GED required; some college preferred.
• Minimum two years of administrative or office assistant experience.
• Experience with MS Office; strong computer literacy.
• Excellent written and verbal communication skills.
• Strong time management and ability to multitask.
• Ability to adapt to shifting priorities and stay past shifts when needed.
• Professional phone manner and calendar management.
• Maintain filing and confidential records.

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff and coordinates meetings.
• Prepares agendas and materials for meetings.
• Maintains employee files and records.
• Types and word-processes reports and correspondence.
• Maintains department and facility documents and electronic files.
• Orders office and program supplies.
• Receives and screens calls and routes messages.

Skills

Microsoft Office

Time management

Communication

Scheduling

Filing

Phone etiquette

Multi-tasking

Office equipment

Education

High School Diploma or GED

Some College

Tools

Printers/Scanners

Fax machines

Job description

Samaritan Daytop Village, Inc. in New York City is seeking an Administrative Assistant to provide clerical support, manage calendars, prepare documents, and assist department managers. This role supports the mission of the agency and helps keep daily operations running smoothly.

The position involves maintaining files, handling phone calls, ordering supplies, and adapting to shifting priorities to meet deadlines, with potential for occasional extended hours when needed.