Administrative Assistant

Samaritan Daytop Village, Inc.; New York (NY); Hybrid; USD 26,000 - 34,000; Full time

Job summary

Samaritan Daytop Village, Inc. is seeking an Administrative Assistant to support department managers and staff, handle daily office needs, and manage general administrative activities in alignment with our mission.

The role requires strong organizational skills and the ability to handle multiple tasks efficiently in a fast-paced environment. Responsibilities include maintaining calendars, arranging meetings, preparing agendas and documents, and keeping employee files up to date, ensuring timely

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and records notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos, etc.

Skills

Calendar management

Meeting coordination

Filing

Documentation

Tools

Word processing

Job description

Overview

Administrative Assistant

Hourly Rate: $20.91

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area.

Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities, so our success depends on those we employ.

The Role

Under the general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department managers and staff, assisting in daily office needs, and managing the organization’s general administrative activities. This work is carried out in support of the mission and goals of Samaritan Daytop Village.

Responsibilities

What You Will Do

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and records notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos, etc.
• Maintains the facility’s electronic files.
• Develops and maintains a filing system for facility documents.
• Prepares folders for new files and files folders in a timely and correct manner.
• Retrieves files upon request.