Administrative Assistant: Office Organization & Support

The Arc Otsego; Town of Oneonta (NY); On-site; USD 34,000 - 45,000; Full time

Job summary

The Arc Otsego is seeking an Administrative Assistant to support the Site Coordinator and Director of Adult Day Programs in Otsego County. You will handle clerical tasks, file maintenance, attendance tracking, and correspondence to keep operations running smoothly.

Responsibilities include preparing reports, managing petty cash where appropriate, and assisting with computer programs used by the agency. This role requires strong organizational skills and professional communication.

Qualifications

• Education and/or Experience described: associate's degree or HS diploma plus 1 year administrative experience.
• Reasoning skills include decision making, planning, time management, delegation.
• Language skills require ability to read and interpret documents; write reports.
• Math skills include basic arithmetic, rates, ratios, percentages and graph interpretation.
• Computer skills required include MS Office and Therap for event reporting and communication.

Responsibilities

• Organize and maintain files for the Site Coordinator/Director of Adult Day Programs.
• Enter/monitor/track and file attendance at Site Program.
• Monitor/track petty cash (if not assigned to others).
• Prepare reports, forms, memos, and correspondence, including graphs.

Skills

Adaptability

Attendance

Customer Service

Dependability

Organizational Skills

Listening

Problem Solving

Teamwork

Written Communication

Education

Associate's degree in secretarial science or related field

High School diploma or GED with 1 year experience

Tools

Microsoft Office (Word, Excel, PowerPoint)

Therap for event reporting/attendance

Job description

The Arc Otsego is seeking an Administrative Assistant to support the Site Coordinator and Director of Adult Day Programs in Otsego County. You will handle clerical tasks, file maintenance, attendance tracking, and correspondence to keep operations running smoothly.

Responsibilities include preparing reports, managing petty cash where appropriate, and assisting with computer programs used by the agency. This role requires strong organizational skills and professional communication.