Administrative Assistant: Office Ops & Documentation Pro

Vanir Construction Management, Inc.; Phoenix (AZ); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical, dental, and vision

Health savings account (HSA)

Paid time off

Job summary

Vanir Construction Management, Inc. is seeking an Administrative Assistant in Phoenix, AZ. The role focuses on administrative support, document control, and office operations across corporate, regional, and project offices.

The position requires strong typing, proofreading, and English communication skills, with advanced MS Office abilities and experience in project documentation software. A bachelor’s degree or related construction discipline is preferred.

Qualifications

• Bachelor's degree or equivalent in business/related field.
• 2+ years of administrative experience preferably in construction, engineering, or architecture.
• Advanced computer skills and MS Office proficiency.

Responsibilities

• Provide administrative and secretarial support for reports, clerical tasks, and document management.
• Types, assembles, and distributes monthly reports and proposals; maintains regular reports and metrics.

Skills

Bachelor's degree in business admin or

Administrative support experience

MS Office proficiency

Interpersonal communication

Proofreading / English grammar

AI note taking tools

Education

Bachelor's Degree in Business Administration or related field

Associate's Degree with related business discipline

6+ years experience for non-degree holders

Tools

Project documentation software

Job description

Vanir Construction Management, Inc. is seeking an Administrative Assistant in Phoenix, AZ. The role focuses on administrative support, document control, and office operations across corporate, regional, and project offices.

The position requires strong typing, proofreading, and English communication skills, with advanced MS Office abilities and experience in project documentation software. A bachelor’s degree or related construction discipline is preferred.