Office Project Engineer / Assistant Project Manager

Mazzuca Contracting; Chandler (AZ); On-site; USD 70,000 - 110,000; Full time

Job summary

Mazzuca Contracting in Phoenix/Chandler, AZ is seeking an organized Office Project Engineer / Assistant Project Manager to support commercial construction projects with emphasis on process management, documentation control, and coordination with a design-build team.

The ideal candidate will work closely with project managers, architects, engineers, and subcontractors to ensure compliance with client requirements, maintain rigorous documentation, and contribute to successful project execution on

Qualifications

• Bachelor's degree in a related field is required.
• Experience in commercial construction and design-build environments is desirable.
• Proficiency with Procore, Bluebeam, AutoCAD, MS Project, and MS Office.

Responsibilities

• Manage RFIs, submittals, change orders, meeting minutes, and project correspondence in Procore.
• Maintain organized project files compliant with client standards and QA/QC.
• Draft and distribute internal and external reports, logs, and schedules.
• Coordinate design-build activities and facilitate cross-discipline meetings.
• Attend design and coordination meetings; capture notes and action items.
• Support PM in client interfacing and timely reporting; track deliverables.
• Assist with cost tracking, budget reviews, invoices, and schedule updates.
• Monitor subcontractor insurance, safety docs, and daily reporting.
• Oversee procurement lead times and delivery schedules with the team.
• Provide calendar support and QA/QC reviews; manage closeout documentation.

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Multitasking

Education

Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field

Tools

Procore

Bluebeam

AutoCAD

MS Project

Microsoft Office Suite

Job description

Job Title: Office Project Engineer / Assistant Project Manager

Location: Phoenix and / or Chandler, AZ

Reports To: Project Manager / Senior Project Manager

Department: Construction / Design-Build

Employment Type: Full-Time

Position Overview:

We are seeking a highly organized, detail-oriented Office Project Engineer / Assistant Project Manager to support our commercial construction projects with a strong emphasis on process management, documentation control, and coordination with a design-build team. This role requires working closely with project managers, architects, engineers, and subcontractors to ensure compliance with a highly procedural client's expectations and standards.

Data Center, clean room and design-build experience is a plus.

The ideal candidate will bring a proactive approach to supporting project execution and have experience working in environments with rigorous documentation, scheduling, and client reporting requirements.

Key Responsibilities:

Project Documentation & Control

• Manage and track RFIs, submittals, change orders, meeting minutes, and project correspondence using project management software (Procore).
• Maintain organized project files in compliance with client-specific documentation standards and internal QA/QC requirements.
• Draft and distribute internal and external communication, including reports, logs, and schedules.

Design-Build Support

• Collaborate with the design team and consultants to facilitate coordination between architectural, structural, and MEP disciplines.
• Assist with constructability reviews, drawing coordination, and tracking of design development.
• Attend design and coordination meetings, take notes, and follow up on action items.

Client & Stakeholder Communication

• Support the Project Manager in interfacing with a process-driven client, ensuring documentation, responses, and reports meet client expectations.
• Prepare and submit detailed, professional, and timely reports to clients and stakeholders.
• Track client deliverables and approval timelines, ensuring deadlines are met.

Construction Administration

• Assist with cost tracking, budget reviews, invoice processing, and schedule updates.
• Monitor subcontractor compliance, including insurance certificates, safety documentation, and daily reporting.
• Track procurement items, lead times, and delivery schedules in coordination with the project team.

Administrative & Office Support

• Support the project team from the office, ensuring efficient workflow, calendar scheduling, and document routing.
• Perform QA/QC reviews of documents prior to distribution.
• Manage closeout documentation including O&M manuals, as-builts, warranties, and turnover packages.

Qualifications:

• Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field.
• 25 years of experience in commercial construction, preferably in a design-build environment.
• Experience working with highly procedural clients (e.g., tech companies, healthcare, or institutional sectors) is highly desirable.
• Proficiency in project management software such as Procore, Bluebeam, AutoCAD, MS Project, and Microsoft Office Suite.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Detail-oriented with the ability to follow established processes and improve them as needed.

Preferred Traits:

• Calm under pressure with a solutions-focused mindset.
• Able to manage multiple priorities in a fast-paced, deadline-driven environment.
• Takes ownership and initiative while working well within a collaborative team structure.