Administrative Assistant & Office Operations Support

MAHASKA BOTTLING COMPANY, INC.; Norfolk (NE); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k)

Paid personal days

Paid vacation

Onsite Market discounts

Job summary

Mahaska Bottling Company, Inc. is seeking an Administrative Assistant to manage front-desk interactions and internal communications.

The role focuses on professional, proactive communication with customers, vendors, colleagues, and departments to keep operations running smoothly. The ideal candidate will organize workflows, handle data entry, and support daily administrative tasks across multiple teams, reporting to the Chief of Operations.

Qualifications

• Strong verbal and written communication with employees, customers and stakeholders.
• Clear, concise written communications for internal/external use.
• Solid computer skills with Office Suite and company programs.
• Basic math for calculations and data entry.
• Strong memorization to recall policies, names, positions and details.
• Ability to analyze and interpret data for informed decisions.

Responsibilities

• Greet customers and guests professionally to foster goodwill.
• Provide accurate information to walk-in customers and vendors.
• Answer phones with a pleasant tone and route calls appropriately.
• Record and manage vending service call-ins.
• Reconcile routes and entries in VIP system and company records.
• Coordinate office supplies and repairs with Chief of Operations.
• Assist with mailings, courier shipments, and mail distribution.
• Communicate with Human Resources about hires, benefits and terminations.
• Support recruiting by scheduling drug screens and exams.
• Reconcile petty cash monthly.
• Serve as Secretary to the Chief of Operations, handling expenses, scanning, reporting, and messages.
• Ensure reliable attendance to maintain office operations.

Skills

Communication

Customer interaction

Data entry

Basic math

Memorization

Data interpretation

Tools

Office Suite

Job description

Mahaska Bottling Company, Inc. is seeking an Administrative Assistant to manage front-desk interactions and internal communications.

The role focuses on professional, proactive communication with customers, vendors, colleagues, and departments to keep operations running smoothly. The ideal candidate will organize workflows, handle data entry, and support daily administrative tasks across multiple teams, reporting to the Chief of Operations.