Administrative Assistant — Flexible, Client-Focused Support

Adams Brown; Hays (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Adams Brown, LLC is seeking an Office Assistant to support daily business operations. The role involves answering phones, greeting visitors, preparing documents, managing mail, and coordinating client data with attention to detail.

The position requires strong organizational abilities, multitasking, and usage of word processing and spreadsheets. The office maintains a professional environment with standard hours and holiday observances.

Qualifications

• Must maintain confidentiality of firm and client information.
• Effective verbal and written communication; strong client service orientation.
• Ability to manage multiple tasks concurrently with professionalism.
• Excellent organizational skills and attention to detail.
• Proficient in operating a multi-line telephone system and basic office equipment.

Responsibilities

• Answers telephone and transmits messages accurately and promptly.
• Greets clients and visitors in a professional and friendly manner.
• Prepares documents using word processing and spreadsheet programs.
• Manages outgoing mail and distributes incoming mail.
• Coordinates clients’ data to produce a quality final product.
• Typing, proofreading, and copying payroll taxes and other forms.
• Keeps conference room, reception area, work area and kitchen neat.
• Schedules and coordinates meetings.
• Maintains tracking system for tax returns.
• Coordinates direct mail projects.
• Coordinates purchasing or deliveries with outside vendors.
• Coordinates office events and client relations activities with Marketing staff.
• Coordinates various projects and special roles for the firm.
• Performs other duties as assigned.

Skills

Confidentiality

Communication

Customer service

Multitasking

Organization

Telephone etiquette

Office equipment operation

Teamwork

Attention to detail

Tools

Word processing

Spreadsheets

Job description

Adams Brown, LLC is seeking an Office Assistant to support daily business operations. The role involves answering phones, greeting visitors, preparing documents, managing mail, and coordinating client data with attention to detail.

The position requires strong organizational abilities, multitasking, and usage of word processing and spreadsheets. The office maintains a professional environment with standard hours and holiday observances.