Administrative Assistant: Office Operations & Support

Aquent (United States); Brooklyn Park (MN); Sur place; USD 40 000 - 50 000; Plein temps

Résumé du poste

Aquent partners with a leading energy sector organization in Minnesota, seeking a proactive administrative professional to keep daily operations running smoothly. You will support document handling, meetings, and communications, acting as the backbone of the office.

The role requires strong organization, the ability to multi-task in a fast-paced environment, and professional written and verbal communication.

Qualifications

• High school diploma or GED is required.
• 0-2 years of experience in an administrative support role.
• Demonstrated verbal and written communication skills, with the ability to articulate information clearly and professionally.
• Proven ability to multi-task effectively, manage time independently, and prioritize workload in a fast-paced environment.
• Exceptional customer service and interpersonal skills, fostering positive interactions with colleagues and external contacts.
• Strong organizational skills and a commitment to maintaining confidentiality with sensitive information.
• Proficiency with computer applications, including Microsoft Word, Excel, and PowerPoint.

Responsabilités

• Perform essential office duties, including managing supply inventories, maintaining comprehensive records management systems, and handling basic bookkeeping tasks.
• Prepare and process a variety of documents such as invoices, detailed reports, internal memos, professional letters, and financial statements.
• Efficiently file and retrieve important corporate documents, records, and reports, ensuring easy access and organization.
• Manage incoming correspondence by opening, sorting, and distributing faxes and emails to the appropriate recipients.
• Draft and prepare clear and concise responses to routine inquiries, facilitating effective communication.

Connaissances

Verbal communication

Written communication

Multitasking

Time management

Customer service

Organization

Confidentiality

MS Word

MS Excel

PowerPoint

Formation

High school diploma or GED

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Description du poste

Aquent partners with a leading energy sector organization in Minnesota, seeking a proactive administrative professional to keep daily operations running smoothly. You will support document handling, meetings, and communications, acting as the backbone of the office.

The role requires strong organization, the ability to multi-task in a fast-paced environment, and professional written and verbal communication.