Administrative Assistant & Office Operations Coordinator

Sorrel River Ranch; West Palm Beach (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Sorrel River Ranch is seeking an organized Administrative Assistant to support our team and keep daily operations running smoothly. You will be the first contact for visitors, clients and vendors, handling inquiries and routine administrative tasks.

Responsibilities include answering phones and emails, managing calendars, organizing documents, basic bookkeeping, invoicing, and coordinating special projects as needed.

Qualifications

• High school diploma or equivalent; some college is a plus.
• 2 years of administrative or office experience
• Strong written and verbal communication skills
• Excellent organization and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office or Google Workspace
• Professional, courteous approach to customer service

Responsibilities

• Answer phones, respond to emails and greet visitors in a professional, friendly way
• Handle inquiries and route them to the right person
• Prepare, organize and maintain documents, records and files
• Schedule appointments and meetings and manage calendars
• Enter and update data in company systems and spreadsheets
• Assist with invoicing, expense tracking and basic bookkeeping tasks
• Prepare reports, correspondence and other documents as needed
• Order office supplies and keep the office organized
• Support the team with special projects

Skills

Organizational Skills

Communication Skills

Multitasking

Attention to Detail

Customer Service

Education

High School Diploma

Some College

Tools

Microsoft Office

Google Workspace

Job description

Sorrel River Ranch is seeking an organized Administrative Assistant to support our team and keep daily operations running smoothly. You will be the first contact for visitors, clients and vendors, handling inquiries and routine administrative tasks.

Responsibilities include answering phones and emails, managing calendars, organizing documents, basic bookkeeping, invoicing, and coordinating special projects as needed.