Administrative Assistant (Office Operations)

Morrison Foerster; Los Angeles (CA); On-site; USD 53,000 - 74,000; Full time

Job summary

Join a leading law firm as an Administrative Assistant on the Office Administration team in Los Angeles. You will provide essential support to the Director of Administration encompassing administrative tasks, coordination, and project management to enhance operational efficiency. This role offers a collaborative environment with ample opportunities for professional growth.

Benefits

Variety of options for health coverage

Industry-leading parental leave

Global wellness program including wellness apps

Annual community service day

Education reimbursement

Competitive profit-sharing contribution

Qualifications

• Two or more years related experience in a law firm environment preferred.
• Strong sense of accountability in project ownership.
• High client service ethic with exemplary satisfaction records.

Responsibilities

• Provide administrative support to the Director of Administration.
• Manage scheduling of meetings and departmental coordination.
• Ensure confidential handling of information and communication.

Skills

Accountability

Communication

Organization

Client Service

Attention to Detail

Education

Equivalent combination of education and experience

Tools

Word

Excel

PowerPoint

Outlook

Job description

1 week ago Be among the first 25 applicants

This range is provided by Morrison Foerster. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$53,000.00/yr - $74,000.00/yr

Direct message the job poster from Morrison Foerster

At MoFo, we couldn’t write our own success story without yours. Ready to write your story?

Join MoFo as a ADMINISTRATIVE ASSISTANT (OFFICE OPERATIONS) on our Office Administration and Operations team!

This role is based in Los Angeles.

https://www.mofo.com/offices

ABOUT THE ROLE

The Administrative Assistant supports the departmental objectives and priorities, provides administrative support, coordination activities, and project management assistance to the Southern California Director of Administration.

Administrative Support

• Provide administrative support and coordination activities to Director of Administration.
• Handle administrative tasks related to staff and attorney arrivals and departures, including orientation schedules, and updating directories, etc. Serve as local POC for physical I-9 documentation as necessary. Serve as local POC during new employee orientations and on-boardings, as requested by the Director of Administration.
• Schedule departmental, managerial and other meetings for the Director of Administration.
• Manage and maintain the SD and LA Office home page and related office data on MoFo Connect.
• Coordinate the planning and booking of business travel of the Director of Administration by working with the firm’s Travel Services Department; prepare travel and expense reimbursement forms.
• In coordination with Director of Administration, other managers, and employee social committees, assist with organizing office and firm-related events and social functions, such as Staff Appreciation Week and other social events.
• Serve as local coordinator and distributor of firm wide gift and recognition programs, which may include the New Mother’s gift program, among others.
• In coordination with Director of Administration, gather, organize and distribute Partner Visibility communications.

Communications Coordination

• Ensure confidentiality of all information; respond diplomatically to internal and external phone and email inquiries. Apply effective judgment in determining which inquiries should be forwarded to others for resolution. Resolve or facilitate resolution of inquiries not forwarded.
• Communicate effectively with all levels of personnel both in SD and LA office and firm wide as appropriate to ensure clarity on projects. Identify and work to resolve obstacles to achieving clarity and consensus.

Client Service, Confidentiality, and Safety

• Consistently promote and model the Firm's Client Service Principles in leadership, teamwork, work product, and personal interaction.
• Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.

ABOUT YOU

• Two or more years related experience or equivalent combination of education and experience. Experience in a law firm or other professional services firm preferred.
• Proficiency with Word, Excel, PowerPoint, and Outlook required.
• Ensure expertise in technology relevant to the position; proactively use most current technology to further teamwork, client service, and efficiency.
• Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
• Ability to manage multiple requests and search projects with accuracy and efficiency, prioritize workload effectively, and achieve solutions under deadlines.
• Ability to take an assignment from inception to completion with minimal supervision or by following broad guidelines.
• Highly effective communications skills and ability to communicate credibly and diplomatically with all levels in an organization and build effective internal and external client relationships. Ability to present ideas succinctly and clearly.
• High level of accuracy, attention to detail, follow-through, organization and proofreading skills.
• High client service ethic and a proven record in delivering exemplary client satisfaction to external and internal clients.
• Flexibility regarding working overtime as needed. Ability to alter work schedule as required.

ABOUT MOFO

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us: https://www.mofo.com/about
• Diversity + Inclusion: https://careers.mofo.com/careers-diversity
• Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono
• The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation

ABOUT OUR BENEFITS

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

Los Angeles. salary range: $53k to $74k

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Law Practice and Legal Services

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