Administrative Assistant

Lensa; Los Angeles (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading health organization seeks a detail-oriented Administrative Assistant to support executive leadership, ensuring departmental efficiency. This full-time role involves managing high-level schedules, facilitating meetings, composing correspondence, and collaborating on process improvements, ideal for organized professionals with strong communication skills.

Qualifications

• 3-5 years of administrative support at an executive level.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong problem-solving and project coordination skills.

Responsibilities

• Manage complex calendars and prepare meeting materials.
• Independently compose business correspondence and reports.
• Coordinate and facilitate internal/external meetings.

Skills

Effective communication

Organizational skills

Problem-solving

Education

High school diploma

Tools

Microsoft Office Suite

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, UCLA Health, is seeking professionals in Los Angeles, CA. Apply via Lensa today!

Description

UCLA Health is seeking a detail-oriented Administrative

Assistant to support the executive leadership of the Managed Care Operations

team. Reporting directly to the Director of Managed Care Operations, this role

plays a key part in ensuring the efficiency and effectiveness of daily

departmental operations, including Claims, Configuration, Provider Relations, Member

Services, Quality Management, Credentialing, and Compliance.

The Administrative Assistant will coordinate high-level

schedules, facilitate meetings, manage sensitive documentation, and serve as a

liaison between internal departments and external partners. This role demands

strong independent judgment, discretion, and the ability to manage a fast-paced

workload while supporting strategic initiatives and process improvements.

In This Role, You Will

• Manage complex calendars and prepare meeting materials for executive leadership
• Coordinate and facilitate internal/external meetings, anticipating needs, attending meetings, preparing minutes, and managing expectations
• Independently compose business correspondence, agendas, and reports ensuring efficiency with security and controls
• Work collaboratively with stakeholders assisting with special projects, process improvement efforts, and data analysis
• Interface with internal departments and external stakeholders to resolve issues and manage communications
• Demonstrates initiative and pursues opportunities for improving departmental functioning
• Address unexpected issues by analyzing the situation and developing effective solutions
• Provide onboarding support, office logistics, and maintain team records and distribution lists
• Serve as the key administrative resource for Managed Care leadership and their direct reports
• Prepare necessary travel, when necessary
  
  

Salary Range: $29.42 - $42.14 hourly

Qualifications

We're looking for a proactive and organized administrative

Professional With

• High school diploma and/or equivalent experience
• Minimum of 3-5 years of demonstrated experience supporting administrative functions at the executive level in a fast-paced organization, required
• Effective communication and interpersonal skills to interface with department leaders, medical staff, and internal/external partners
• Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and web applications
• Some experience with EHR systems are helpful but not required
• Strong organizational skills and the ability to manage fluctuating priorities and deadlines
• Familiarity with medical terminology and experience supporting healthcare operations
• Writing and editing skills to prepare accurate business correspondence and reports
• Ability to work independently with minimal supervision and handle confidential materials with discretion
• Strong problem-solving, critical thinking, and project coordination capabilities
• Commitment to delivering exceptional service and supporting a collaborative team environment
  
  

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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