Administrative Assistant in Scheduling

Dv Therapy Inc; Los Angeles (CA); On-site; USD 40,000 - 60,000; Part time

Job summary

DV Therapy Inc. is seeking a proactive Administrative Assistant in Scheduling to oversee front office operations and client appointments. The ideal candidate will support both clinical and administrative teams while providing exceptional care in a dynamic environment. Full-time benefits include health insurance, 401(k), and training opportunities.

Benefits

401(k) matching

Employee discounts

Health insurance

Training & development

Vision insurance

5 accrued sick days

LifeMart discounts

LifeCare mental health resources

Qualifications

• Minimum 1 year of scheduling or clerical experience preferred.
• Bilingual in Spanish is a plus.
• Experience managing client communications and appointments.

Responsibilities

• Coordinate and manage scheduling for clients and clinicians.
• Maintain and update the master schedule for accurate appointments.
• Assist with onboarding new staff and manage training session scheduling.

Skills

Communication

Multitasking

Client-focused attitude

Education

High school diploma or GED

Tools

Microsoft Office

Electronic health record systems

Job description

Join to apply for the Administrative Assistant in Scheduling role at DV Therapy Inc.

Join to apply for the Administrative Assistant in Scheduling role at DV Therapy Inc.

Benefits:

• 401(k) matching
• Employee discounts
• Health insurance
• Training & development
• Vision insurance
  
  
  

DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our team. In this role, you will oversee front office operations, coordinate client appointments, and support both the clinical and administrative teams. The ideal candidate is empathetic, highly organized, and committed to providing exceptional client care.

Responsibilities:

• Coordinate and manage scheduling for clients and clinicians using cloud-based software.
• Maintain and update the master schedule, ensuring accurate and timely appointments.
• Communicate with clients regarding appointment reminders, schedule changes, and rescheduling opportunities.
• Assist with onboarding new staff and schedule training sessions.
• Greet clients warmly, manage check-ins, and maintain a welcoming front office environment.
• Maintain and organize electronic health records, ensuring compliance with HIPAA regulations.
• Assist with billing inquiries and data entry tasks as needed.
• Support administrative tasks such as filing, data entry, and maintaining office supplies.
  
  
  

Qualifications:

• High school diploma or GED.
• Minimum of 1 year of scheduling or clerical experience preferred.
• Bilingual in Spanish is a plus.
• Proficiency in Microsoft Office and electronic health record systems.
• Strong communication skills with a positive, client-focused attitude.
• Ability to multitask and handle multiple priorities effectively.
  
  
  

Benefits:

We offer different benefits based on your work schedule: Full-Time and Part-Time. Please see below our benefits.

As a Full-Time employee, you are eligible for the following benefits in accordance with our DV Therapy Inc policy. Benefits may be changed or removed at any time.

• 5 accrued sick days. Sick time begins accruing on the first day of employment; however, employees may not use their accrued sick leave until they have reached 90 days of employment.
• 6 holiday pay days * must meet requirements
• Health Insurance if you choose to opt in after 60 days
• 401k, 4% contribution *during open enrollment after 1 year of employment
• $150 CEU reimbursement with approval after 1 year of employment
• Professional Liability Insurance
• $3 bilingual bonus per session
• Covered T-Mobile Plan Option
• Gym Stipend Option after 90 days of employment
• LifeMart - Discounts to theme parks, travel, entertainment, and more
• LifeCare - Mental Health Resources - 9 free consultations a year
  
  
  

As a part-time employee, you are eligible for the following benefits in accordance with our DV Therapy Inc policy. Benefits may be changed or removed at any time.

• 5 accrued sick days. Sick time begins accruing on the first day of employment; however, employees may not use their accrued sick leave until they have reached 90 days of employment.
• Professional Liability Insurance
• $3 bilingual bonus per session
• Covered T-Mobile Plan Option
• LifeMart - Discounts to theme parks, travel, entertainment, and more
• LifeCare - Mental Health Resources - 9 free consultations a year
  
  
  

About Us: DV Therapy is a multidisciplinary clinic providing ABA, OT, and Speech services to clients in both in-home and clinical settings. We are committed to delivering compassionate care, effective treatment plans, and continuous support to our clients and staff.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at DV Therapy Inc. by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Administrative Assistant, Human Resources

Administrative Assistant, Experience Design (XD)

Executive Assistant to the CEO - Panavision Woodland Hills

Beverly Hills, CA $25.20-$31.50 4 days ago

Administrative Assistant, Finance - Global Operations (Netflix Animation Studios)

Beverly Hills, CA $34.62-$43.27 6 days ago

Santa Monica, CA $38,300.00-$61,600.00 5 days ago

Burbank, CA $78,200.00-$104,800.00 4 days ago

Santa Monica, CA $38,300.00-$61,600.00 1 day ago

Los Angeles, CA $75,000.00-$85,000.00 1 month ago

Administrative Assistant, Creative Development

Los Angeles Metropolitan Area $10,000.00-$43,357.00 1 year ago

Santa Monica, CA $90,300.00-$138,270.00 1 week ago

Beverly Hills, CA $50,000.00-$55,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.