Administrative Assistant (Office Manager)

State-of-Florida; Tallahassee (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

The Florida Legislature is seeking an Administrative Assistant (Office Manager) to coordinate a range of administrative tasks and provide analysis and research on various matters within the Office of the Minority Leader (House Democratic Office).

The role requires a bachelor’s degree and strong writing, communication, and organizational skills; experience in a legislative or government setting is preferred.

Qualifications

• Bachelor’s degree required; administrative experience can substitute for college education on a year-for-year basis.
• Strong written and oral communication and organizational skills.
• Ability to maintain confidentiality and professional standards.

Responsibilities

• Coordinate administrative tasks and assignments and provide analysis on administrative matters.
• Prepare notices, agendas, and other meeting materials; record and report meetings.
• Train and supervise staff to ensure smooth workflow within the unit.
• Represent the supervisor at meetings and assist in planning meetings and workshops.

Skills

Administrative principles

Attention to detail

Communication skills

Writing skills

Education

Bachelor's degree

Job description

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website.

The Florida Legislature
Florida House of Representatives

Job Title Administrative Assistant (Office Manager)

SalarySee Position Description

Job Type Salaried Full-Time

Office Office of the Minority Leader (House Democratic Office)

General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

FINANCIAL DISCLOSURE: Pursuant to sections 112.3144 and 112.3145, F.S., this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Trains and supervises other personnel to ensure accurate and smooth work flow of the unit.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Represents supervisor at meetings.
• Assists in planning meetings and workshops.
• Responsible for preparing notices, agendas, and other meeting materials, recording and reporting out meetings.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Strong communication, organizational, and writing skills.
• Knowledge of Florida state government.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the office staff.
• Knowledge of professional workplace standards, including expectations for appropriate attire, conduct, and representation of the office.
• Ability to manage time effectively, demonstrating punctuality, meeting deadlines, and maintaining reliable attendance.
• Skill in collaborating with colleagues and stakeholders to support a positive, respectful, and team-oriented work environment.
• Ability to monitor and respond to electronic communication in a timely manner.
• Ability to organize data into logical format for presentation in reports and other written materials.
• Ability to produce quality work under pressure.
• Ability to work more than core business hours as needed during committee weeks, regular session, special sessions, and during other exceptional circumstances.
• Ability to exercise discretion and confidentiality.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to train others.
• Ability to supervise people.

Minimum Qualifications

• A bachelor’s degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.

Commensurate with experience. The Legislature offers a competitive benefits package.

If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.