Administrative Assistant/Office Manager

Making A Difference Foundation; Tacoma (WA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading organization is seeking an Administrative Assistant to support a fast-paced CEO. The role involves HR administrative duties, guest service, and proactive participation in team activities. Ideal candidates will possess strong communication skills, initiative, and the ability to multitask effectively in a dynamic environment.

Benefits

Health Care Plan (Medical, Dental, Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary, AD&D)

Paid Time Off (Vacation, Sick, Holidays)

Family Leave (Maternity, Paternity)

Short and Long Term Disability

Work From Home

Free Food & Snacks

Wellness Resources

Qualifications

• Two years of clerical/administrative experience in Human Resources preferred.
• Experience in hospitality/entertainment industry is a plus.

Responsibilities

• Assist in recruitment, onboarding, and employee record keeping.
• Prepare reports and manage the CEO's calendar.
• Respond to employee and applicant inquiries courteously.

Skills

Communication

Teamwork

Initiative

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

PowerPoint

Visio

Job description

The administrative assistant will support a fast-paced CEO and be responsible for a broad range of generalist HR administrative and coordinator duties. This position requires initiative, judgment, independent decision-making, and guest service skills. The professional must project warmth and enthusiasm toward internal and external visitors. Additionally, the person will be a proactive team member by volunteering and participating in events and committees, providing input and suggestions.

Responsibilities

Responsibilities include but are not limited to:

1. Answer, screen, and route telephone calls using appropriate etiquette.
2. Assist in responses to internal/external guests, including letters, phone calls, and coordination of in-person service recovery.
3. Serve as an HR partner, assisting in recruitment, onboarding, benefits enrollment and administration, employee record keeping, and training administration.
4. Incorporate creative approaches to projects by taking initiative and working independently.
5. Prepare reports and special projects, including data collection, coordination, final copy preparation, and distribution.
6. File active and inactive employee documents and records.
7. Respond to employee and applicant inquiries courteously and professionally within 24 hours.
8. Familiarize with all department functions within the casino to communicate effectively and accurately.
9. Develop messages and use communication channels to ensure consistent and comprehensive messaging.
10. Perform other duties as assigned, including drafting letters, tracking staff and manager schedules, and managing the CEO's calendar.

Qualifications

1. Bachelor's degree or equivalent combination of education and/or experience.
2. Two years of clerical/administrative experience in Human Resources preferred.
3. Advanced computer skills, including Microsoft Office (Word, Excel, Outlook); PowerPoint and Visio are strongly preferred.
4. Experience in the hospitality/entertainment industry is a plus.
5. Ability to work well in a team and independently.
6. Flexible schedule including nights, weekends, and holidays.
7. Ability to handle stressful situations and complex communication professionally.
8. Adherence to regulatory, departmental, and company policies ethically.
9. Maintain confidentiality of sensitive information.
10. Support HR team with additional duties and projects as needed.
11. Assist with receptionist duties and special projects.
12. Excellent organizational and multitasking skills.
13. Proficiency in English (written and verbal); Spanish is a plus.
14. High energy, creativity, and ability to multitask in a fast-paced environment.

Benefits

• Health Care Plan (Medical, Dental, Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary, AD&D)
• Paid Time Off (Vacation, Sick, Holidays)
• Family Leave (Maternity, Paternity)
• Short and Long Term Disability
• Work From Home
• Free Food & Snacks
• Wellness Resources