Undergrad Administrative Support - S Beth Lohre [Work Study] Antioch University Seattle

Antioch University; Seattle (WA); Remote; USD 31,000 - 42,000; Part time

Job summary

Antioch University seeks a part-time Work Study position in Seattle, offering flexible hours for students. Responsibilities include administrative support, event planning, and communication tasks. Ideal for students balancing coursework, with most work done remotely.

Qualifications

• Strong written communication skills for professional emails and reports.
• Detail-oriented with a focus on precision.
• Independent and self-responsible in managing tasks and deadlines.

Responsibilities

• Support undergraduate chair with administrative tasks and projects.
• Create promotional materials and maintain student mailing lists.
• Conduct exit interviews and compile qualitative data for faculty review.

Skills

Communication

Attention to Detail

Problem Solving

Job description

Start Date: 7/1/2025
End Date: 6/30/2026
Number of Positions: 1
Hours per Week: 6/30/2026
Weekends Required: Some campus events may include weekend events, however, most work can take place when it's convenient to the student's schedule.
Evenings Required: Some campus events may include evening events, however, most work can take place when it's convenient to the student's schedule.

Supervisor: Sara Beth Lohre

Alternate Supervisor: Cece Briggs

This position allows for remote work Yes/No: Yes

Percentage of time that could be remote (0-100%): Most work can be done remotely with the exception of campus visits/events...90+% of work will be remote.

Method to assess remote work: Review of work product, meetings to discuss progress, quality, and next steps.

Job Description

• Hours: 10-20 hours/week (flexible)
  
• This position offers part-time, flexible hours ideal for those balancing coursework and other life commitments.
• Weekly hours can be adjusted depending on academic demands and availability.
  Description:
  
• Support undergraduate chair and program associate with projects as identified
  
• Sending reminders to faculty for administrative needs such as: submitting updated
  syllabi to help the department stay organized and compliant with university requirements
  
• Posting announcements/events/syllabi on UGS website or other learning management
  systems
  
• Maintaining student mailing lists ensuring accurate and streamlined communication
  
• Creating flyers and/or other promotional materials for events showcasing creativity and
  basic design/tech skills.
  
• Planning and attending events as a staff member - events such as the Senior Synthesis
  Symposium or department talks which may include purchasing items for refreshments,
  setting up, registration, welcoming guests, managing technological setup, tear down of
  the event
  
• Attend a weekly meeting with supervisor at a predetermined time
  
• The expectation is to attend a weekly check-in meeting with the undergraduate chair,
  program associate or both. This meeting is mutually agreed upon at a fixed time each
  week.
  
• This meeting will serve to review progress on current tasks, clarify priorities and
  timelines, brainstorm next steps or problem solve challenges
  
• Take on special research assignments from faculty as requested
  
• Locating updated journal articles, books, or multimedia for a class reading list. This may
  involve library database searches or tracking down open access versions of journal
  articles
  
• Exploring internship opportunities for students in the program - this could look like
  researching organizations, reaching out to them, making outreach spreadsheets,
  summarizing key details for faculty and students
  
• Conduct exit interviews with recent program alumni; and collate qualitative data for faculty
  review
  
• Interviewing recent graduates to gather feedback about their experiences in the program
  
• Compiling qualitative data and organizing it into readable formats - summary report,
  quotes by theme, that faculty can use to evaluate and improve the program.

Qualifications

• Strong written communication skills - you should be comfortable composing professional
  emails, summarizing research findings, creating polished and creative flyers and reporting
  interview data clearly and concisely.
  
• Strong attention to detail - A successful applicant will be detail oriented, catch errors and strive
  for precision
  
• Independent; self-responsible - tasks will be completed in your own time without close
  supervision. It is important to stay on top of deadlines, communicate progress and take initiative
  in managing your schedule.
  
• Creative problem-solver; willing to ask for support when needed - candidate is expected to
  think critically and be solution oriented with the ability to to ask questions to clarify expectations.

How to Apply: Through job posting. Resume/CV and cover letter.

Email: [e-mail]

Position Type: Work Study

Department: UGS Seattle