Assistant Office Administrator

Marten Law; Seattle (WA); On-site; USD 50,000 - 55,000; Full time

Job summary

A leading law firm in Seattle seeks an Assistant Office Administrator to support its environmental law practice. The role involves various administrative tasks, client interactions, and operational support in a dynamic office environment. Ideal candidates will possess strong communication skills and attention to detail, with a preference for those with prior law firm experience. This full-time position offers competitive salary and comprehensive benefits.

Benefits

Medical and Dental Insurance

Paid Time Off

401k with Employer Match

Transportation Subsidy

Health Club Subsidy

Employee Assistance Program

Life Insurance

Short and Long-term Disability Policies

Qualifications

• Prior law firm or professional service experience preferred.
• Excellent verbal and written communication skills.
• Exceptional attention to detail.

Responsibilities

• Risk management support and client processing.
• Maintaining office operations and administrative support.
• Client communication and billing maintenance.

Skills

Attention to Detail

Communication

Multi-tasking

Initiative

Education

Undergraduate Degree

Tools

Microsoft Office Suite

Job description

Marten Law LLP is seeking applicants for an Assistant Office Administrator position to support our growing environmental law practice. This is an in-person position supporting administration of the firm’s downtown Seattle Office.

The successful applicant will demonstrate, through their education and prior experience, superior administrative and operational skills needed to assist with the firm’s day-to-day administrative tasks and projects. These skills include attention to detail, an ability to work with a sense of urgency under time pressure, and the ability to manage multiple projects to different deadlines. Prior experience in a law or other professional services firm is preferred, but not required. This is a regular, full-time position with full benefits, a competitive salary, and a supportive, positive work environment.

Key Responsibilities:

• Risk management support, including working with the attorneys and the Risk team to intake new clients and process them through our conflict check procedure. This includes preparing and drafting documents, database searches, and precise tracking of client progress throughout this procedure.
  
• Maintaining all aspects of office operations and administrative support infrastructure (office supplies, equipment, kitchen, file maintenance, etc.)
  
• Attorney support, including travel arrangement, appointments, reservations, and preparing food orders.
  
• Planning and implementing special occasions such as holiday and summer gatherings.
  
• Communicating with clients via email and telephone, as well as in person, directing them to the best resource to address their needs quickly.
  
• Support the firm in the On Campus Interview Program (OCI).
  
• Client billing maintenance, including direct support of the end of year billing rate renewal project to assess new client rates for the upcoming year.
  
• Master and then improve best practices and standard operations for the office.
  
• Additional office support activities as needed.
  

Requirements

Marten will be a great fit if you have:

• An undergraduate degree, with preference for candidates who have demonstrated superior academic performance
  
• Prior law firm or other professional service firm experience preferred, but not required
  
• Professional and positive attitude
  
• Excellent verbal and written communication skills
  
• Exceptional attention to detail producing high quality work product
  
• Mastery of multi-tasking in a fast-paced environment
  
• Demonstrated desire to take initiative and learn by doing
  
• Microsoft Office Suite expertise
  

Benefits

You can expect the following:

• A full-time position, in-office, working Monday through Friday 8:30 a.m. to 5:00 p.m
  
• An annual salary of $50,000-$55,000 with bonus eligibility; commensurate with your experience.
  
• A full benefits package, which includes: medical and dental insurance, paid time off, a 401k with employer match, family leave, a transportation subsidy, health club and internet subsidy, an employee assistance program, life insurance, and long-term and short-term disability policies.
  

You can expect a respectful, diverse working environment.

Marten recognizes the importance of recruiting talented professionals from the widest possible range of backgrounds. Environmental issues cannot be decoupled with discrimination issues, and we believe a core tenet of addressing systematic racism and discrimination is through representation. We continue to work towards our goal of employing a more representative, diverse staff through our hiring process. We evaluate each applicant as an individual, and consider not only their experience, but also their potential.

The Firm is an equal opportunity employer. We believe every employee has the right to work in an environment that is free from all forms of discrimination. Consistent with applicable laws, the Firm makes all decisions involving any aspect of the employment relationship without regard to race; color; gender orientation and identity; religion; age; marital status; national origin, citizenship or immigration status; the presence of any sensory, mental, or physical disability; genetic information; honorably discharged veteran or military status; family relationship or status; political ideology; status as a victim of violent crime including domestic violence, harassment, sexual assault, or stalking; off-duty use of illegal substances; or any status or characteristic not listed above that is protected by applicable local, state, or federal law. Discrimination and/or harassment based on any of those factors are inconsistent with our business philosophy and will not be tolerated.

Applicants must be able to pass a background check, and are expected to be truthful in all respects throughout the interview process.