Administrative Assistant & Office Coordinator — In‑Person

Pacific Forum; Honolulu (HI); Presencial; USD 42.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Benefits

Paid time off

Retirement plan

Professional development

Descripción de la vacante

Pacific Forum in Honolulu, HI is seeking an Administrative Assistant to keep the office running smoothly. This in-person role is five days a week and the first point of contact for callers and visitors. You’ll assist with accounts payable, billing, HR administration, and publication formatting, while coordinating fellowship and internship programs.

Join a mission-driven team and enjoy a collaborative office environment, benefits, and opportunities for professional development.

Formación

• Bachelor's degree or equivalent combination of education and experience.
• 1–2 years of administrative experience.
• A professional, welcoming phone and front desk presence.
• Familiarity with basic accounting concepts, accounts payable, and billing, and comfort working with numbers.
• Strong organizational and communication skills, and a sharp eye for detail.
• Proficiency in Microsoft Office and comfort learning new software systems.
• Discretion with confidential information.

Responsabilidades

• Answer phones, greet visitors, and manage the front desk
• Process payables, support billing, and handle general bookkeeping
• Support our fellowship, internship, and visitor programs with onboarding, documentation, recordkeeping, and logistics
• Run daily office operations, including supplies, filing, and transportation and parking coordination
• Format and prepare publications for electronic distribution
• Work with building management on facility needs and keep office equipment running
• Support events and programs during busy periods

Educación

Bachelor's degree or equivalent

Herramientas

Microsoft Office

QuickBooks

bill.com

Publication formatting software

Descripción del empleo

Pacific Forum in Honolulu, HI is seeking an Administrative Assistant to keep the office running smoothly. This in-person role is five days a week and the first point of contact for callers and visitors. You’ll assist with accounts payable, billing, HR administration, and publication formatting, while coordinating fellowship and internship programs.

Join a mission-driven team and enjoy a collaborative office environment, benefits, and opportunities for professional development.